2020-04-29 Meeting notes

Date

Apr 30, 2020

Attendees

@Danelle Moon (Unlicensed)

@Lynda Claassen (Unlicensed)

@Kevin Miller (Unlicensed)

@Jessica Geiser (Unlicensed)

@Kate Dundon (Unlicensed)

@Emily Lin (Unlicensed)

@polina.ilieva (Unlicensed)

@Kathryn Stine (Unlicensed)

@Jasmine Jones (Unlicensed) (notetaker)

Goals

Discussion items

	Time	Item	Who	Notes	Decisions	Actions

	Time	Item	Who	Notes	Decisions	Actions
1		Team Charter Review	Danelle	Notetaker will rotate by campus Confluence will go public by mid-May/early June Our charters need to be finalized before go-live date		All: review comments and documents linked on charter and contribute ideas on charter @Danelle Moon (Unlicensed) finalize charge by May 14, 2020
2		Communication Process		Consider creating a page about concerns and questions coming from local special collection groups, CKG Special Collections Cataloging and Metadata CKG is in process of being formed CKG Charge Michelle Mascaro at UCSD is chair Jasmine also sitting on this CKG and can act as liaison		@Lynda Claassen (Unlicensed) will connect with Michelle Mascaro about communication from CKG to ASCELG
3		Lessons Learned ALMA Campuses		Special collections were largely not involved UCR: Only just now addressing special collections concerns Only just now looking into Aeon plugin; had issues with Aeon integration initially Link to OAC showing up in strange places Issues with bound-withs Linking issues UCSB Issues with multi-language records No issues with Aeon integration UCSC Much of request information that populates Aeon request form must come from bib record, but was coming from holding and item record Main disappointment – very little help from Aeon and Alma to do the scripting for us Opportunity for entire system to put pressure on these orgs Summary of lessons learned : https://docs.google.com/document/d/1aY9EAnSmR-SuD6Md9sBZ23fyeXZwtP8nLbiRJTW4lLY/edit?usp=sharing UCD Implemented 3 years ago Functionality and integration is working pretty well right now UI for records, especially how to request through Aeon, is not clear https://docs.google.com/document/d/1TQgE3eJviD5liHs_yJ3T4qn0KqxIFl2GIR9iI6584DE/edit?usp=sharing UCSB Relied heavily on Melvyl because could not find records after implementation What is length of time that Melvyl will be available? Danelle will be a conduit to PPC about issues to escalate to that group Have this information by May 14th meeting for Danelle to take forward There are also special collection representatives on other SILS group, so it would be beneficial to also forward these concerns to those individuals		@Kevin Miller (Unlicensed) connect with Jared, who was part of linking of Primo and Aeon, for UCD
4		What do want the system to achieve for SC?				@Danelle Moon (Unlicensed) will create a page on the Wiki for us to brainstorm responses to this question, as well as lessons learned from Alma campuses All: populate your responses on this page by May 14, 2020
5		What do we need to improve Discovery?		PPC Group question #31 Can Primo replace AEON Primo would not address all of the use cases of Aeon Danelle responded to PPC that this is not possible
6		Other announcements		Training about Alma and Primo are available https://knowledge.exlibrisgroup.com/Alma https://knowledge.exlibrisgroup.com/Primo

Action items

All: review comments and documents linked on group and contribute suggested additions/revisions to charter before May 14, 2020

@Danelle Moon (Unlicensed) finalize charge by May 14, 2020

@Lynda Claassen (Unlicensed) will connect with Michelle Mascaro about communication from Special Collections Cataloging and Metadata CKG to ASCELG

@Kevin Miller (Unlicensed) connect with Jared ?) at UCD, who was part of linking of Primo and Aeon, and share out lessons learned from this process

@Danelle Moon (Unlicensed) will create a page for team to brainstorm needs/wants of Alma and Primo, as well as lessons learned from Alma campuses

All: populate your responses on this page by May 14, 2020

Decisions

DECIDED