2021-02-03 ACQ/ERM FG Meeting notes

Date

03 Feb 2021 11AM-12:30PM (may be shorter)Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Spagnolo , UC Davis (co-chair)
Mark Hemhauser (Unlicensed) , UC Berkeley (timekeeper)
Paula Pascual , UC Irvine (notetaker)
Stacy McKenna , UCLA
Sarah Sheets , UC Merced
Carla Arbagey , UC Riverside (co-chair)
Judy Keys , UC San Diego
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC Meeting Notes 1/29 Other groups. CDI, ILSDC, IC, etc. Updates from Liz M./ Lisa S. discussion on Import Profiles	Lisa Spagnolo will check with PPC to see how we want to get our heads around CDI Fully flexible vs easy active
4	Fiscal Close Document	Follow-up on Fiscal Close Document, routing, etc.	10	All	See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit	Lisa Spagnolo to ask Christine/Lena to include clarification of all campuses vs. migrating/already-Alma for technical services freeze/cutover date(s). Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
5	Miscellaneous Follow-Up	Address quick items from PPC, SILS Chairs, etc.	10	All	SILS Working Group Presentation: March 5 Other: (round-up from SILS Chairs, other inquiries from Discovery, OCLC, etc.)
6	MVP spreadsheet	Ensuring completeness for additional SILS Cohort review (PPC, SILS Chairs, etc.).	15	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. See PPC MVP spreadsheet	Lisa Spagnolo to follow up with our MVP overlap with other groups - in progress.
7	Testing Planning	Review testing document from Vanguard and adjust for full Test (next couple of weeks)	20	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures 2/3 AEFG Notes:
8	Wrap-up	Identify/confirm next actions	5	All
9	Parking Lot	To save for future discussion	80/80		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: Possible sessions: fiscal close prep, outbound linking (needs confirmation of SFX availability