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Attendees
Jharina Pascual, (acting vice-chair) UCI
Sarah Sheets, UCM
Kevin Balster, UCLA
Michelle Polchow, Chair, UCD
Natalee Bell, UCSB
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR
Not in attendance:
Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)
| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|
| 1 | Record: Michelle
Announcements | Share announcements | 5 min | | Note taker: Kevin
Timekeeper: Sarah Lindsey Attending ELUNA: ER&L review Q for CDL: do they have all e-resource troubleshooting tools: DARA, CZ updates, and e-resources activation task list? CDL’s new Acq Coordinator started - Laura Fouladi
| | | |
| 2 | CDLNZ-TF | Updates | 5 min | Sherry Lochhaas | CDLNZ-PT Quarterly Update: February 2023 | | | |
| 3 | Helpline Update | Updates | 5 min | Sherry Lochhaas | | | | |
| 4 | ACQ & ERES | Agenda ideas for 3/16 | 10 min | Michelle Polchow | Propose discussing methods for front-file record keeping and management Other topics from last week: General discussion on dissolution of CDLNZ TF Leverage SILS structure to push decisions up that have stalled Maintenance & record keeping
Meeting discussion: | | | |
| 5 | Round-table | Discussion | 20 min | | Local E-resources practices chat/clearing house Issues with missing content? UCR - going live on Rialto soon, test orders going out next week. Still will be using Gobi too. UCSB - ProQuest visited. sounds like eventually Clarivate and Proquest products will be on same platform UCD: reclassifying an employee, but encountering permission problems in Alma Issues with needed technical expertise working with e-resources, and whether anything can actually be “rote” work, or if everything would require having a higher classification: LA4 vs. LP4 Also possible to reclass as info systems analyst if applicable
UCD: proposal for discussion with DOC, to take to CoUL, to press the scale of CDL’s managed collections, and highlight CDL’s staffing struggles.
| | | |
| 6 | Work Plan | Discussion | 20 min | | Title Transfers | | | |
| 7 | Work Plan prioritization | Compare/contrast how Title Transfers and Perpetual Access (or Post-cancellation access) have similar and differing workflow needs | 5 min | | Perpetual Access
PPT orientation to broad topics within this deliverable Language: Be clear when discussing perpetual access vs post-cancellation access (often used interchangeably) Data used for business decisions like cancelling print subscriptions or retaining old print copies, or negotiation/pricing decisions Exercise: asking ourselves a few questions: How many titles do we have, and how many are securely backed up by 3rd party preservation? How many staff do we have dedicated to e-resources/serials?
Question of open access impact & secure open access archiving. Article - Open access is not forever.
local discussion: View of perpetual access as either post-cancellation access vs. long-term preservation bigger questions are interesting, but scope of this group is Alma, so issues around long-term preservation might be outside scope. Still need guidance on best practices for recording post-cancellation access in Alma Issues with title changes/other metadata issues that make it more difficult to make decisions Staffing issues make it more difficult to do the initial work for recording data, in order to facilitate business decisions later on
Title Transfers Local E-resources practices chat/clearing house - as needed | | | |
| 8 | Items of Concern | Information Sharing | 2 min | All | Joint Meeting:
March 16, 2023 10:00-11:00 Might be asked to join Acq meeting in April, they meet Monday afternoons ERES Steering Cmte meet 3/23, so no full team meeting until 3/30
| | | |
| 9 | Wrap Up | Review actions and decisions | 3 min | | | | | |
| 10 | Parking Lot | Capture important topics for future discussion: | | |
| | | |
| 11 | | Total | 60/60 | | | | | |