2023-11-15 Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Caitlin Nelson
John Riemer
Zach Silveira
Tom Bustos
Xiaoli Li (out)
Lynne Grigsby, Past SILS Leadership Group Chair
Gem Stone
Anna Arrieta, Support Member

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

	Item	Desired Outcome	Time	Who	Notes
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	5 mins	Jackie
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 mins	Team
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	5 mins	Jackie/ Team
4	State of SILS	discuss topics to review for the January Town Hall Meeting	10 mins	Jackie
5	EIMP-PT	provide update on this committee vote to approve 1 year extension	10 mins	Jackie	From Catherine Busselen: ”Following our conversation earlier this month, the EIMP-PT has decided that it would be in our best interest to officially request a 1 year extension to our charge in order to complete deliverables in a meaningful way. To date we have done information gathering and created an infrastructure to help us move onto the next steps of making recommendations and best practices for the UC system. The majority of our existing members are able to continue on with this important work for the extended period of time and can work with their supervisors and DOC representatives to get approval for the added time commitment. Marcia Barrett is eager to continue this important work as co-chair. Catherine Busselen will be able to stay on as a member, however, would need to step down as co-chair. Tricia Lampron, a current member, is available and willing to take on the co-chair role during this extension. Should any campus representative be unable to continue on, we would have them go through the existing process for withdrawing from a SILS committee and would seek additional membership, as appropriate.”
6	Pending projects / materials:	FYI updates on anything we’re waiting for	5 mins	Team	Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published
7	Review the Sandbox testing plan for changing the Organization Unit Name	updates?	5 min	Gem/Team	For reference: Org Name Testing Document
8	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting continue working through status of incomplete items	5 mins	Jackie/ Team	Document for reference: Known Issues update from Gem on a prototype for sharing this kind of information?
9	Executive Session	Private discussion as needed	5 mins
10	Parking Lot	Capture important topics for future discussion	5 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections incorporate into the reboot
11		Total	60 mins