2020-12-10 IT-SC Meeting Notes

Date: Dec. 10, 2020

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Turnbow (San Diego; co-chair)
Brian David (Unlicensed) (co-chair)
Joanna Kang (Unlicensed) (PM)
Caitlin Nelson (SSM)

Not attending:

Katie Ritchey (Unlicensed) (co-chair)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Decisions	Actions
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2020-12-03 IT-SC Meeting Notes - all complete
2	PM update	Get caught up on PM stuff	5	All	From Christine in Slack: WG Questions for Internal Training Artifact for WG: presentation of some kind- verbal or slideshow or whatever works. Artifact for PMs: Key deliverables associated with the big buckets, with deadlines and milestones to the PMs, coming through Joanna.	Katie, Dominique, and Brian to meet and discuss WG questions
3	Ex Libris report (recurring)		5	Joanna	Report from Tuesday meeting (/wiki/spaces/ExL/pages/1005846608 Notes) and ask any questions for Thursday Previously Outstanding Spring Workshop/Training questions (from 11/19 meeting): Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?	Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
4	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Work Plan Week 4 trainings: ExL Q&A: 12/14 Vanguard end date 12/18 No ExL meetings 12/21-1/6 Note: new alma campuses are working on creating their spring workshop schedules		Brian David (Unlicensed) email the multi-campus to schedule the final weeks Brian David (Unlicensed) create a draft schedule for individual workshops, then send to Dominique and Katie for approval
5	Distinguishing between configuration and training questions		5	Brian	Keep thinking about this.
6	Visioning Exercise	Review last week’s visioning exercise and prepare for this week			Visioning Notes Spreadsheet with the ideas grouped/categorized Create a prioritized list and would like to be able to work out a plan with timeline / dependencies, etc.		Turnbow Brian David (Unlicensed) and Katie Ritchey (Unlicensed) (if available) to meet and prioritize list
7	Training Calendar				Result: Training Calendar
8	Agenda for IT	Get the agenda drafted and published for members and chairs to be updated	5	Team	This week’s meeting: 2020-12-11 IT Meeting Notes Visioning Exercise
9	Parking Lot				What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc? who is in charge of inviting / logistics for special topics? → PM question Primo VE trainings Need clarification about who attends which Primo training session Alma / Primo VE Certification Need to draft emails and pick dates Spring Workshops ExL is holding these weeks for us. The workshops should begin on Mondays (corrected dates) 4/19/2021 4/26/2021 5/10/2021 Primo VE workshop pre-go live (date TBD) Analytics workshop post-go live (date TBD) Possibility for CDL staff to attend UCSD training Next step: Decide how to break out the 5 current Alma institutions Two workshops. Get clarity on the CDL / Network Zone proposal if needed: Discuss at future IT meeting intended audience - CDL staff / anyone working in the NZ. May need a registration process so we make sure we don’t overbook Consider giving priority to CDL staff Questions possibly slack channel What is the Zoom limit? UCOP = 300? UCLA = 500?
10			TOTAL	60 / 60 min