2024-07-29 10am AASA-PT

Assemble - 5 min

• Notetaker assignment

• Record meeting

New deadlines

• Dec 6 - ILL

Non-ILS data - 20 min

• Extension for interlibrary and intercampus resource sharing statistics

• Decision page for removing "schedule" language

• decision page for modifying/normalizing resource type labels in final reporting

  • Include it in the instruction?

Anna, Daisy

• Terminology update - remove “schedule.”

  • No concerns.

• Everyone: review the Decision page for resource type labels by <deadline>

NZ level output - 20 min

• FY23-24 NZ level output

  • Technical documentation

  • High level comparisons

  • In addition to the high-level year-over-year comparison, what resources would be most useful to have?

Anna, Daisy

• Electronic Portfolio drops may be due to the following:

  • Fiscal Year 2022-2023 - Any packages which don't fall under within the other categories were binned as "eResources (excl. DDA)".

  • Fiscal Year 2023-2024 - More DDAs were identified to the point that they exceed the character limit of the system. As such, the rebin criteria of what were not binned to the other catagories are now not binned as "eResources (excl. DDA)" and are now being binned to "Unknown if DDA" this fiscal year.

  • Ongoing investigation regarding the drop in Available for UCB per https://drive.google.com/drive/folders/11I2D3uzciStEFonkzV37kuuVI4fJvRKh.

    • The ETL (extract, transfer and load) process had not been working properly since conception. Upon notification, ExLibris looked into it and resolved it on May 21, 2024. Therefore, FY2022-2023's counts should be more inaccurate than FY2023-2024.

    • If we compare the title counts of the two years, we will find that there may have been two item records associated with each bib or title record in FY2022-2023. We should look at this event as a cleanup activity for the electronic resources.

  • Exclusions not applied to FY2022-2023's NZ output until the summary file but applied to FY2023-2024's NZ output because of the following as well:

    • Trials and unpurchased portfolios

    • Shared collections and resource management identified exclusions

• Physical item drops should due to the identification of equipment locations and items, where they were part of the exclusions in FY2023-2024, not in FY2022-2023 (we did not really identify which ones were equipment locations in detail then).

• Everyone: review. Note high-level comparisons on main tabs for each campus.
  

FY23-24 Report - 10 min

FY23-24 Report (pending non-ILS data)

• Resource type crosswalk

Wrap up - 5 min

Review actions and decisions

Parking Lot

Capture important topics for future discussion

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