2024-06-18 OT-SC Meeting notes

Vacation / Outages

FYI

• 6/26: OT everyone in

• 7/3 SC: CN optional; SL out → CANCEL

• 7/10 OT: everyone in (Cancel OT; make another SC meeting)

• 7/17 SC: JG out;

• 7/24 OT: SL & JG out;

• Outage doc for planning: https://docs.google.com/document/d/1hGzzwRrLe0-URVAo4e72Gqt2PoOdVLzmtdQ1XLjRhAo/edit

Caitlin Nelson to update Anna on cancellations; and Slack the outage doc. Invite Lakshmi to OT-SC.

Ex Libris support

5 min

Team

• For reference: Ex Libris Support Meeting Agenda and Notes

All Chairs meeting update

5 mins

Caitlin

• Lessons learned from past year for incoming Chairs

• updates will start coming from Sarah after the SILS OT SC membership transition

Project Team Check In: OARM-PT

• decide when to invite this group to a SILS OT meeting

5 mins

Team

• 7 people voted to be done and approve report. https://docs.google.com/document/d/1fIqg_9SvivUOYM41vx8A425hWL6aG-mF3tAsUk61fhQ/edit#heading=h.ua6h9cq0zy3e

• Plans for next steps?

  • Pending CA and EZ answers, we’ll either have OT vote to dismiss, or plan to discuss the recommendations at another meeting.

Jackie Gosselar to reach out to Carla and Erica for temp check on “are you done?”

Project Team Check In: EIMP-PT

• review/discuss latest update

5 mins

Team

• For reference: EIMP PT Update, June 2024 - Google Docs

OT Workplan

• currently more of a checklist of tasks, annual or otherwise

5 mins

Jackie

• Document for discussion: New OT Workplan

  • Future API requests

    • Idea proposed at last SILS OT SC meeting: create mini project team from SILS OT (2-3 people) whose members would share their results in next fiscal year

  • Shared Governance Task Force Ongoing, UCLAS-integrated SILS structure, work practices and charges

    • plan a lengthy discussion of representation?(advocacy/leadership/experts vs. comprehensive campus representation) at a future SILS OT meeting

    • background:

      • related to the question regarding term limits

      • other questions to guide this discussion:

        • if the work changed by having only experts on a team, how would it change?

        • how could non-expert representatives be used in other collective areas?

SILS Membership Transition

• discuss future path for VC nominations

5 mins

Team

• How do we want to bring Lakshmi in / what kind of support might be merited?

Known Issues

• Discussion of “do we actually do this?”

10 mins

Team

• This came up both from Gem and the notion of “closed tickets without a resolution”. How, if at all, do we want to pursue?

  • make this an OT Workplan eventually?

Executive Session

• Private Discussion

0-5 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0-5 mins

Team

• Future requests for data

  • Question: do they fall under the privacy agreement we all signed or should there be a separate agreement that needs to be signed?

  • Concern: accidental data viewing vs. purposeful ask for specific data ahead of time - possible contract violations?

• Signature Success Program

  • paused until after contract renegotiations are complete

  • Prioritized List:

    • Insufficient IZ/NZ integration

    • Insufficient support

    • Limited documentation

    • Insufficient Analytics functionality

    • Diversity, Equity, and Inclusion

    • Alma usability

    • Quality of CZ collections

    • Acquisitions process improvements

Total

45-55 mins