2021-1-7 IT-SC Meeting Notes

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2020-12-17 IT-SC Meeting Notes

KR - Won’t be able to attend our 1/14 meeting as I have a once a month conflict

PM update

Get caught up on PM stuff

5

All

Buddy system

Ex Libris report (recurring)

5

Joanna

Report from last Tuesday (https://uc-sils.atlassian.net/l/c/Z4VaWnv5) and ask any questions for Thursday

Question for IT on FAQ document

Joanna will share document Neil shared at PM meeting about buddy system

Spring Workshop Dates - Confirm these are ready to send to Ex Libris:

• April 19-23 - UCSB and UCD

• April 26-30 - UCSC, UCR, and UCI

• May 10-15 - Network Zone

• Need Ex Libris to pick a week for the Primo VE Training - closer to go live is better

• Agenda is still outstanding

Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?

• Joanna Kang (Unlicensed) take these dates to ExL

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

Work Plan

• 1/7 - Configuration Overview meeting

• 1/14 - Print-A-Palooza

• 1/21 - Electronic Resources Q&A

SILS FAQ addition

Review and approve the question for posting

At SILS Chairs meeting we were asked to add a question to the SILS FAQ_Dec. 2020 Refresh document (in Google Drive) to be added to the Frequently Asked Questions. We were asked to have something by mid-January.

Where can I access training materials? How will library staff outside the SILS cohort be trained on use of Alma and Primo VE?

A variety of training opportunities is currently in planning. Training will look different on each campus. To stay up to date on our training offerings, you can visit our Internal Training confluence page.

There is a wide variety of training material available both from Ex Libris and our Internal Training team. Below are some useful links to help you get started. If you have more specific questions, you can email our Internal Training team at: SILS-TOC-STAFF-TRAINING-L@listserv.ucop.edu

• UCS Implementation Alma & Primo VE Trainings

• ExL Spring Workshop Schedule

• Training Calendar

• Ex Libris Knowledge Center for Alma

• Ex Libris Knowledge Center for Primo

January SILS Town Hall

Decided on if we want to present

Possible we could give the same presentation we gave to the Working Group before break.

January town hall is for UC wide staff. February is for only SILS members.

can offer a short presentation.

• KR will edit presentation and respond to Adrian

January 13th Chairs Meeting

Finalize ask to FGs for training documentation

Ask to FGs about training documentation

• Draft email & Accessibility document

  • If emailed out before, could have a better discussion , perhaps the monday before

• Need about 5 mins to present, then Q&A time

• Katie Ritchey (Unlicensed) will reach out to PMs about presentation & Slack channel (Internal training questions)

Weekly Training Emails

Primo VE trainings

• Need clarification about who attends which Primo training session

  • looks like all non-primo ve campuses

  • Related Basecamp

• Workplan lists: Primo VE Essentials, Primo VE configuration

• Need to draft emails and pick dates

Alma / Primo VE Certification

• Need to draft emails and pick dates

Alma Essentials Trainings updated by Ex Libris - Email to cohort about the udpated change. ~ Ask team members to draft an email

• Katie Ritchey (Unlicensed) will draft emails once Ex Libris responds to questions
• Brian David (Unlicensed) ask team members to draft email about alma essentials training

Agenda for IT

Prepare agenda for this week’s meeting

0

Team

2021-1-8 IT Meeting Notes

Forming subgroups

• Training Hub Platform - Dominique, Katie, Sylvia, Antoinette

• use friday’s meetings to update on work completed

• one chair in each of three areas

• remember that B+ members would not be required to join these subgroups

Parking Lot

1. Get clarity on the CDL / Network Zone proposal if needed:

   1. Discuss at future IT meeting

   2. intended audience - CDL staff / anyone working in the NZ.

      1. May need a registration process so we make sure we don’t overbook

      2. Consider giving priority to CDL staff Questions

         1. possibly slack channel

      3. What is the Zoom limit?

         1. UCOP = 300?

         2. UCLA = 500?

TOTAL

60 / 60 min