2021-09-29 ACQ/ERM FG Meeting notes

Assemble

Getting situated, reviewing agenda, roles

2

Lisa S.

Admin Items

• Announcements

• Other

3

Lisa S.

Remember to check/add your out dates in our tracker

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

10

Lisa S. / Others

PPC : no meetings 9/24

• Analytics Proposal

  • Review Analytics Point Person document, discuss rep for our FG

  • Phase 4 vs. ongoing

  • (Test load/Go-live) Requesting the creation of NZ Analytics reports from CDL (earlier page for NZ-level requests)

• Other Updates?

TSELG Request for Licensing

Shaping response/actions for TSELG request related to licensing

15

Lisa s. / all

Related to 005.

Draft sketch of response with areas to consider (will have revisions before Weds 9/29):

From 9/22:

• Bandwidth while our FG members are dealing with post-migration projects - this could be something Phase 5 group could take on

• Question of whether we can share unredacted licenses

• Linking the license to another record in Alma - POL

• Lisa Spagnolo Consult with Ellen and Lisa M. to see if we can share unredacted licenses

Reviewed MVP Work

Review/refinement of past decision pages and related functional areas for updates, additional documentation, etc.

20

All

E-Resources-related (e.g., 001 and 002)

• CDL recharges: coordinating with identifying CZ collections for attaching campus POLs?

  • Use of NZ for attaching POLs (002) - coordinating “production” testing? What is the process for linking our POL from our local suppressed record to one in the NZ?

  • Need to test linking in the sandbox then use a sample case in production to test what will happen with Analytics

• Reporting Codes: testing use for CDL/campus Analytics - what is needed to confirm this as use case for intended NZ-IZ connection? what are local campus needs? are there other ways to get at this data?

  • Can we reserve just one code for CDL use instead of two?

Any 003 Import Profiles adjustment, other RMFG-coordinated pieces: capture doc

• Norm rules for local needs

• Ebook handling

Workshop on linking to NZ e-collections: met 9/24 at 11am; continued for 10/1

Norm Rules: collaborate via Google Doc

• Paula Pascual to host a second workshop on 10/1 with focus on IZ POLs for e-inventory.
• Lisa Mackinder Consult with Adriana and Gem to see if needs can be met with one reporting code reserved for CDL use
• Lisa Spagnolo Set up Google Doc for norm rule collab

Electronic Resources Updates

Ensure AEFG awareness of subgroup activity, major issues for review/input.

15

Lisa S. / Lisa M. /

Outbound Linking Workshops - 9/28

• Spreadsheet of updates to be maintained on weekly basis.

• Recommendations for subgroup for post-Phase 4 (to incorporate into hand-off doc)

Other e-resources related:

• Lisa M. presenting CDL management of multi-part packages, multiple collections, etc. Ex. JSTOR, Elsevier ScienceDirect collections, etc.

Continued MVP Work

9/22: Progress Update and Assessment for Next Work - as able

10

All

• See “Old” MVP document for items.

• Timeline

• What do we want to prioritize next? (being mindful of CDL workload)

  • MVP 012 Proxy use : Lisa S. sent out poll to campuses on 8/9. Campus input on proxies.

  • MVP 007, 009 Systemwide reports and usage statistics.

  • MVP 005 - Licensing: Can start to shape re: standard license terms (see TSELG query)

    • UCD License Record and Terms Data Entry Document

    • UCD Alma Config for License Terms

Everyone: what other issues do we want to look at for the remainder of SILS Phase 4?

• Lisa S. to mark MVP 012 as Done / should have brief decision page to represent item.
• All: enter in reports on Analytics Reports Capture doc - as able.

Off-boarding

Introduce, fold in as recurring item to prepare for hand-off

5

Lisa S.

• Post Mortem (first pass)

• Hand-off (template doc)

• Documentation (review of Google Drive space) - Folder Created for when we start to move things

• Subgroup assessment

• Additional component re: electronic resources strategic planning

Wrap-up

Identify/confirm next actions

5

All

Another show and tell? Possible topics: fund management, recharges, EDI invoicing

Parking Lot

To save for future discussion

85/85

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. // Assessing for Phase 4/Hand-Off

Training placeholder: EDI invoicing.

Analytics: look into doing an internal training session once MVP decision pages are done - NOTE SILS-Wide Analytics sessions in September / Assessing for Phase 4/Hand-off