2020-04-21 Meeting notes

Date

21 Apr 2020, 1pm-2pm

Attendees

Lisa Ngo, UC Berkeley [Today’s Notetaker]
Jared Campbell, UC Davis [Today’s Timekeeper]
Ellen Augustiniak, UC Irvine
Sharon Shafer, UCLA
Elizabeth Salmon, UC Merced
Michael Yonezawa, UC Riverside
Heather Smedberg, UC San Diego
Josephine Tan, UC San Francisco (chair)
Jess Waggoner, UC Santa Cruz
Sarah Houghton, California Digital Library
Chizu Morihara, UC Santa Barbara (Liaison)

Not attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Designated Co-chair	Jess Waggoner has generously volunteered to be our Co-chair	5	Josephine
2	Team Charter work	Complete Team Charter in Confluence	15	Team	Team Charter includes: group objective, roles, and expectations for working together. We are starting to build this document during our time.		Successfully completed during meeting.
3	SILS Harmonization Principles	Understand how to balance our decision-making process	10	Josephine	When deciding whether and how to harmonize, we will create outcomes that allow us to: Prioritize the end user experience. Simplify Keep evolving: we will not be bound to long-standing practices and systems that are no longer useful. Strongly support unique needs. Enable data-driven decision making. Unify the experience for users of our general collections. Share the load.	These will continue to be guiding principles throughout our project. A link to these principles is also on our Team Charter page to keep these reminders handy.
4	Taking the Temperature survey	Discuss suggestions of how to meet the ideas expressed in survey results Taking the Temperature survey	20	Josephine	Survey results can help guide our decisions	Those who have already implemented Alma at their campuses will share their lessons learned.	Josephine will create a shared document for our Alma “mentors” to share what they have learned. Josephine will create a shared document for us to record our concerns & other things to keep in mind that we add to throughout this project. Josephine will continue to collect training materials we can all use to learn more about Alma / Primo VE and other relevant resources. She will post them to a central site soon.
5	Updates from Policy & Practice Coordinator Group (PPC)	Review relevant items from PPC	9	Josephine	When thinking of balancing systemwide and local customization, keep in mind that the most highly-used pieces should be highly consistent. But unique thing could be different. Focus on shared services. How do we manage the different levels of experience with Alma? Alma campuses can be more like mentors/experts. Smaller decisions made by group can be noted in the minutes “Decisions” column. Bigger decisions can be developed and discussed and placed on the “Decisions” in the left side bar of the Discovery FG Confluence page. “Critical SILS Issues” relating to Discovery – compiled during SILS Phase 3	We want to keep an eye on what other groups are doing and how we might relate to what they are doing.	Josephine & Sarah will update the Team at each mtg of anything new to report from the other SILS groups they are a member of.
6	Homework	Prepares team for next meeting	1	Josephine			Review “Critical SILS Issues” relating to Discovery – compiled during SILS Phase 3 & prepare to discuss at next mtg Fill out the shared sheets if you have Lessons Learned from implementing Alma and/or Fill out the Issues and Concerns sheet. Optional: Read “Getting to Know Alma” documentation.
7	Parking Lot/Q&A	Save these issues for future discussion & comments			[Michael] Information searching is a journey. Searching is non-linear and iterative. Keep the ACRL framework in mind. [Sharon] Where does functionality fit in? For being data driven, depends on what the question is and where is the data coming from. Q: What is the difference between Primo VE and Primo NZ? A: VE is the discovery layer and NZ is the network zone. Q: What does this discovery layer look like?