2020-11-19 IT-SC Meeting Notes

Check-in / Items to add to agenda? (recurring)

5

All

Review the previous action items: 2020-11-12 IT-SC Meeting Notes

• Caitlin reaching out to Neil about downloading vanguard trainings
• PMs Response to Q&A sessions
• Brian and Dominique adding Joanna to meetings

PM update

Get caught up on PM stuff

5

All

Welcome Joanna Kang!

Ex Libris report (recurring)

5

Caitlin

Report from Tuesday meeting (/wiki/spaces/ExL/pages/921403393 and __ Notes) and ask any questions for Thursday

Outstanding Questions [status: waiting for response from Megan and training team]

1. Dates for Primo VE workshop (pre-go live) and analytics workshop (post-go live)

2. Will consortial resource sharing and consortial fulfillment be part of the standard workshop schedule?

Upcoming Events (recurring)

Know what’s coming up and assign work

5

Brian (and team)

• Send out Resource Management (Week 3) info on 11/17

• SILS Town Hall on 11/17

• Training documentation needs survey complete by 11/20

• No IT meeting on 11/27

Visioning Exercise

Review last week’s visioning exercise and prepare for this week

Calendar & Timeline check-in / Communications (recurring)

Update High Level Timeline for PMs

Know what’s coming up and what communications need to go out

10

Team

Timeline / Work Plan: https://docs.google.com/spreadsheets/d/13CSVYsPVnWvg_Lqw2LrAEhmsWn6H6IPK9299QAt9vAA/edit#gid=1864386615

Note: new alma campuses are working on creating their spring workshop schedules

Spring Workshops

Understand what needs to be done for spring workshops

10

Team

ExL is holding these weeks for us.

• The workshops should begin on Mondays (corrected dates)

  • 3/1/2021 - Merced

  • 3/8/2021 - Berkeley

  • 3/15/2021 - San Francisco

  • 4/5/2021 - Los Angeles

  • 4/12/2021 - San Diego

  • 4/19/2021

  • 4/26/2021

  • 5/10/2021

• Primo VE workshop pre-go live (date TBD)

• Analytics workshop post-go live (date TBD)

• Possibility for CDL staff to attend UCSD training

Next step:

1. Decide how to break out the 5 current Alma institutions

   1. Two workshops.

   2. Real IT discussion about how to break them up.

2. Get clarity on the CDL / Network Zone proposal if needed:

   1. Discuss at future IT meeting

   2. intended audience - CDL staff / anyone working in the NZ.

      1. May need a registration process so we make sure we don’t overbook

      2. Consider giving priority to CDL staff Questions

         1. possibly slack channel

      3. What is the Zoom limit?

         1. UCOP = 300?

         2. UCLA = 500?

Agenda for IT

Get the agenda drafted and published for members and chairs to be updated

5

Team

This week’s meeting: 2020-11-13 IT Meeting Notes

Visioning Exercise

Discuss Network zone workshop

Parking Lot

• What to do about future “one off” trainings like Primo Certification or Fullfillment network, etc?

  • who is in charge of inviting / logistics for special topics?

    • → PM question

Primo VE trainings

• Need clarification about who attends which Primo training session

Alma / Primo VE Certification

• Need to draft emails and pick dates

TOTAL

60 / 60 min