Page Comparison

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

9:02 mins

Jackie

• Leadership Group (Lynne):

  • SILS Townhall 8/17 at 11am

  • Suggesting post mortem of membership transition (Todd G taking to transition team)

  • Alma Analytics Annual Statistics Project Team (AASA-PT) informational webinar – recording and slides will go out widely

• AC

  • meeting was canceled, no updates

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

9:05 mins

Team

• reindexing

  • NZ timing addressed in chat

• internal use count

  • not used by everyone as a metric

  • Alma is not always consistent in tracking

  • Sarah plans to ask in Slack about how others are using this metric

    • Questions asked in Slack during the meeting: Does your campus still use these as an assessment tool? Have you noticed or do you see inconsistencies? Did you stop using internal use as a metric?

  • Sarah submitted a ticket regarding the inconsistencies

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

9:10 mins

Jackie/ Team

• ExL Support Meeting recap

• CJK re-indexing debrief

  • Updates from UCSF, UCR, UCLA?

    • went relatively smoothly over the past weekend

    • errors are being kept track of for UCLA - not sure how they will be handled later

  • Document for reference: CJK Doc

  • Timetable document for reference: Preferred CJK Configuration Dates

  • How did baseline tests go (before/during/after reindexing)?

• Other topics discussed:

  • reindexing exceptions could be due to temporary lack of that field when indexing the record

  • reports for exceptions are empty - no data on why they occurred

    • ExL does not always have an answer

  • Ask ExL for clarity on this issue in the next ExL meeting - send in advance of the meeting?

    • Questions to ask:

      • What is the purpose of this (empty) exception report?

      • What action are we expected to take from this?

      • How would we correct or test these exceptions?

  • Message Jacki

• Next meeting Friday 8/18/23

Tipasa

10 mins

• Replace VDX with Tipasa

  • Additional information: Resource Sharing

Data Forms Privacy

Get a confidence check from the OT group on privacy policy for these forms.

10 mins

Caitlin

The data privacy form (which is a Google form) lives in the SILS Cohort folder, as do the responses, which contain personal names, etc. UCSB was curious about if there is a risk with this data being accessible to SILS Cohort members (though it’s fairly buried deep) .

• SILS Cohort > Operations Team > Phase 4 Handoff Docs > Implementation Coordinators > Data Privacy Agreement Forms > [campus forms]

• Option 1: Leave it as is

• Option 2: Move these things to a new GDrive with limited permissions.

Project Team Quarterly Reports

• discuss quarterly reports from April

5 mins

Jackie/Team

• Documents to discuss:

  • OARM

  • EIMP

Pending projects / materials:

FYI updates on anything we’re waiting for

5 mins

Team

• update from Tom on CAP program - how to access

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

5 mins

Jackie/ Team

• Training Documentation Hub update from Jackie?

Executive Session

Private discussion as needed

5 mins

Parking Lot

Capture important topics for future discussion

5 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

• Upcoming Reindexing Release (August 2023)

Total

65 mins