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Attendees

Not attending:

Goal/Need: Erika & Stacy to transition from leadership by end of October.

Chair & VC Roles:

  • Setting agendas

    • Participation in All Chairs Meetings

    • Reporting up / polling on decisions / tracking issues for group discussion

  • Communicating & convening for discussions

  • Point of contact for All Chairs & OT.

Potential Solutions:

  • Interest in treating SILS-ACQ group in fashion similar to CKG.

    • meet and report out monthly for each campus

    • move to monthly meetings

    • agenda building by entire group

    • deep dives or show-and-tell available

Tamara Guziejka to serve as chair under new vision of SILS-ACQ starting with November 2023 meeting, with Laura Fouladi serving as VC. Laura and Tammy will set up monthly meetings and all are invited to build agendas.

Erika Quintana will set up October meeting (16th).

Stacy McKenna and Erika Quintana will send notification to OT Chairs & Caitlin on new chair, vc, and vision for SILS-ACQ Team for 23-24.

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2



2

Announcements

Share new general information.

5

All

3

Transition planning

New Chair & Vice-Chair appointments & Visioning the SILS-ACQ Team for 23-24

30

Stacy McKenna

Erika Quintana

4

Planning

Follow-up on organizational docs for ACQ-OST

  • Review of documents in Confluence & Google

  • Additions to Listservs, mailing lists, etc.

  • Other areas?

4

Previous Deep Dive - Financial Payment Systems, Integrations, Vendor Payments

Campuses share information on financial systems, vendor payments, issues between Alma & Accts Payable.

25

SILS-ACQ Team (Erika Quintana Judy Keys Laura Fouladi Lisa Spagnolo Maricel Cruz Osman Celik Stacy McKenna Susan Boone Tamara Guziejka)

ultimately talked about campus financial system integrations (and frustrations). PaymentWorks, Transcepta, Kuali/Oracle, etc. New summary page at their payment systems & interest / plans for ERP integration.

10

All

Add your payment systems and potential plans (if any) to integrate Alma & ERP or any campus-wide financial system migrations: https://docs.google.com/spreadsheets/d/1mY-hrPXciDj5EkQTIQy7o3xWIxRJVp0UO4Kw_1XUkL0/edit#gid=0

Any other discussions or information sharing?

5

Topics from Slack:

Recap discussions for any follow-up or further discussion (if any).

  • Vendor Records in Alma & Vendor Contacts

  • Expenditure Reports from CDL & Entering Recharges in Alma

  • Manually created invoices and adding POLs from any vendor & resulting mispayment issues.

  • Issues with new PO Line Interface in Alma (renewal dates, search results - others?)

Other Topics?

6

Parking Lot:

Deep Dive Discussions

  • Reviewing Group Charge

  • Work Plan Top Priority Planning

  • Considering New Items for Work Plan for Group

Remaining Time

All

  • https://libraries.universityofcalifornia.edu/sils/documents/

  • Work Plan: Acquisitions

  • General discussion topics for “deep dives” or addition to work plan topics:

    • Rialto

    • Streaming title & payment management (perhaps as a joint session with ERES)

    • ACQ Workflows

    • Alma updates (like new UX)

    • New paradigms like OA/transformative agreements.

    • Licensed physical material, Analytics statistics (workload reports)

    • Continuations (receiving, renewals, encumbering (or not), serials vs standing orders, standing orders vs approvals, etc.)

    • Vendor discussions

  • All-UC Import Profiles workshop for after Fall quarter.

  • Others?

SILS-ACQ Team (Erika Quintana Judy Keys Laura Fouladi Lisa Spagnolo Maricel Cruz Osman Celik Stacy McKenna Susan Boone Tamara Guziejka)

Drop future topics (either those you’d like to investigate, or those you are willing to share) here:

67

Parking Lot for Previous Action Items

...