2023-10-16 Meeting notes

Attendees

@Tamara Guziejka (UCI)
@Stacy McKenna (UCLA - transitional Chair)
@Erika Quintana (UCR - VChair pending replacement)
@Judy Keys (UCSD)
vacant (UCSC)
@Maricel Cruz (UCSB)
@Osman Celik (UCB)
@Laura Fouladi (CDL)
@Susan Boone (UCSF)

Not attending:

@Lisa Spagnolo (UCD)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome/Assemble	Allowing people to join from other meetings, etc.	1-2
2	Announcements	Share new general information.	5	All
3	Transition Planning	Follow-up on organizational docs for ACQ-OST		Erika, Tammy, Laura, Stacy	Review of documents in Confluence & Google Additions to Listservs, mailing lists, etc. Other areas?		@Tamara Guziejka will reach out to OTs and ERES-OST about asking UCM and UCSC if they would like to have an ad-hoc rep from campuses to ACQ.
4	Previous Deep Dive - Financial Payment Systems, Integrations, Vendor Payments	Campuses share their payment systems & interest / plans for ERP integration.	10	All	Add your payment systems and potential plans (if any) to integrate Alma & ERP or any campus-wide financial system migrations: https://docs.google.com/spreadsheets/d/1mY-hrPXciDj5EkQTIQy7o3xWIxRJVp0UO4Kw_1XUkL0/edit#gid=0 Any other discussions or information sharing?
5	Topics from Slack:	Recap discussions for any follow-up or further discussion (if any).		All	Vendor Records in Alma & Vendor Contacts Expenditure Reports from CDL & Entering Recharges in Alma Manually created invoices and adding POLs from any vendor & resulting mispayment issues. Issues with new PO Line Interface in Alma (renewal dates, search results - others?) Other Topics? Interested User issues: https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/45091930-differentiate-regular-hold-request-and-intereste for holds and activations, etc. Labels in new PO Line UI / Other New UI issues or potential use cases.		@Erika Quintana will send over sample letters for Interested Users to share wording used for patrons.
6	Parking Lot: Deep Dive Discussions	Reviewing Group Charge Work Plan Top Priority Planning Considering New Items for Work Plan for Group	Remaining Time	All	SILS Documents Work Plan: Acquisitions General discussion topics for “deep dives” or addition to work plan topics: Rialto Streaming title & payment management (perhaps as a joint session with ERES) ACQ Workflows Alma updates (like new UX) New paradigms like OA/transformative agreements. Licensed physical material, Analytics statistics (workload reports) Continuations (receiving, renewals, encumbering (or not), serials vs standing orders, standing orders vs approvals, etc.) Vendor discussions All-UC Import Profiles workshop for after Fall quarter. Others?		SILS-ACQ Team (@Erika Quintana @Judy Keys @Laura Fouladi @Lisa Spagnolo @Maricel Cruz @Osman Celik @Stacy McKenna @Susan Boone @Tamara Guziejka) Drop future topics (either those you’d like to investigate, or those you are willing to share) here:
7	Parking Lot for Previous Action Items