2022-07-11 Meeting notes
Attendee
@Lisa Spagnolo (UCD)
@Laura Fouladi (UCI)
@Judy Keys (UCSD)
@Susan Boone (UCSF) - time keeper
@Hiroko Acker (UCSC) - note taker
@Lisa Mackinder (CDL)
@Erika Quintana (UCR), Vice Chair
@Stacy McKenna (UCLA), Chair
Not attending:
@Osman Celik (UCB)
@Maricel Cruz (UCSB)
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | Welcome/Assemble | Allowing people to join from other meetings, etc. | 1-2 |
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2 | Announcements | Share new general information. | 5 | All |
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3 | CDLNZ-PT Needs Assessment | Provide overview of draft “Summary of Needs” tab, gather feedback on Needs Assessment. | 60 | @Erika Quintana @Lisa Spagnolo | Feedback requested by July 22 7/11 - Review CDL Needs 7/18 - Review Campus Needs & compile feedback. Needs Assessment Summary (note doc is view-only). First group is focused on CDL general work needs. Erika went over the considerations and complications related to CDL processes:
Many processes are dependent on designing and building out infrastructure (vendor file, fund structure, licenses) which will drive workflows. Implications for staffing needed to clean up data, fully implement new workflows, and tackle incorporating essential retrospective acquisitions data. Lisa M shared the CDLNZ-PT Meeting Notes and recordings: https://uc-sils.atlassian.net/wiki/spaces/CDLNZPT and the group Charge: https://docs.google.com/document/d/1ltdwLhyyH6tvMTIgDST7UEr1q61CIWysfxaR7VLALig/edit
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| Please review Needs Assessment Summary for clarity and completeness. Comments can be added via the # acq Slack channel or SILS Acquisitions Operations Subteam list SILS-ACQ-L@LISTSERV.UCOP.EDU
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4 | ACQ Work Plan - License Terms |
| 0 | All | New Decisions page at https://uc-sils.atlassian.net/wiki/spaces/AC/pages/1923252241 (of great interest to the Resource Sharing OST crew). @Lisa Spagnolo has updated / edited the license terms page to indicate licenses are linked to e-inventory.
| deferred |
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5 | ACQ Work Plan - Developing Policy/Procedures for MVP 003 | Review Progress on Documentation | 0 | Laura, Erika, Lisa S. | https://uc-sils.atlassian.net/wiki/spaces/AC/pages/1907884055 https://docs.google.com/document/d/1sYpjvpv0wd-7DjERRWoBqOYqHNaCz1Rm9M-ImKolW_Y/edit
| deferred 6/6: Decision page approved! |
@Erika Quintana will create a “best practices/how to” page about configuring GOBI API
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6 | Gold Plan with GOBI - Renewal Information |
| Time Permitting |
| https://uc-sils.atlassian.net/wiki/spaces/AC/pages/1908965383 Proposal for the University of California System is July 1, 2021 - June 30, 2022 with two option years for renewal FY23 and FY24. All UC libraries can utilize the cataloging service, API service, etc. for a flat fee. CDL using service for Wiley, Cambridge, Springer. Contract decided before clear understanding of Alma workflows and WorldCat updates implications. Gold service is essentially $6 bets against whether anyone else will have updated the record - would in house cataloging be a better use of $? UCI API testing will give us a better idea of the kind and frequency of titles that come through without good records.
5/2: assessing criteria for print (like supporting shelf-ready) vs. ebooks. Discussion of enhancing/influencing CZ - could be role for SCP. Additional discussion of quality of CZ, and debating decision to use local collection. Alma Analytics Overlap analysis can indicate whether CZ records exist, but doesn’t do a MARC field count (quality/completeness of metadata). Not certain yet how we might evaluate CZ records. It’s also possible that once older records have had enough time to be improved, they are more discoverable. How much management is required for local records? Really weak CZ records: do we upgrade them (e.g. add subject fields)? How do we address CZ records which have much more robust CDI records? Q: What led campuses to implement/not implement GOBI Gold Digital plans? Erika: is it the best use of the plan when we know CZ record exists? Is it really time saving. Osmun: cost reasonable for the fully-cataloged bib records Laura: trying to use CZ records more in spite of shortcomings. Erika: CZ records have improved over time. Starting to use them more than in the past. CZ offers speed of access and the advantage of having up-to-date URLs in portfolios (platform and link changes are well mapped and managed). 6/6: Laura’s analysis of CZ bib records is in the shared drive; about half of the bibs lacked subject headings, regardless of age. Discussion of extra cataloging from GOBI – notes in bibs for award-winning books received on approval, or faculty authors 6/27: Group will continue to mull over and discuss on 7/11 meeting. | 6/6: Decision page has been created. “Detailed analysis at each campus on the time/cost impacts of the Gold Plus program” is a suggestion for campuses concerned about the cost, not a blanket requirement. | All: Complete Document for Gold Plan Assessment. (google doc) @Laura Fouladi will share google spreadsheet with GOBI order data: 2022-05 UCI GOBI API Order Data All: think about more data we can pull and present to campuses about the value of the GOBI Gold Plan, especially vs. using CZ records for ebooks Evaluate service, metadata, ease of use (interoperability between GOBI and Alma). Identify strengths and areas in need of improvement.
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7 | CDL / Local campus Workflows - Updates? |
| Time permitting |
| 5/2: re: CDL-NZ group to support CDL Shared Acquisitions. Waiting to hear more. 4/25
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| All: see the Google Drive space on recharges - and add in if not there already. |
8 | Parking Lot for Previous Action Items |
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| Wishlist: All-UC Import Profiles workshop for after Fall quarter |
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9 | New Items | Capture important topics for future discussion |
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| No new items at this time.
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10 | Actions from previous meetings: | Total | 50/50 |
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