2024-09-09 Meeting notes

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Announcements

Share new general information.

5

All

Topics from Slack:

Recap discussions for any follow-up or further discussion (if any).

5

All

Work Plan

Update our Work Plan for the upcoming Fiscal Year to reflect the current state of our group.

20

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Work Plan: Acquisitions

• Continue reviewing the Work Plan deliverables via Slack and/or at our next meeting.

• For “in process” deliverables make sure to include them on upcoming agendas and review Work Plan at the beginning of each new fiscal year.

Feedback Request for Expanded NZ Access Proposal

Please review the following two deliverables: 

• Deliverable 1: Network Zone Principles & Operational Guidelines; 

• Deliverable 2: Revised Network Zone Account request process;

These deliverables are informed by the work in the following two use cases. This is optional reading. 

A.               Use case 1: Managing Authority Control Task List; 

B.               Use case 2: Guidelines for Cataloging and Making Accessible Open Access (OA) Monographs in the Network Zone.

For OST review, perhaps groups could set aside 10 minutes of meeting time for review of the document, in addition to discussion.

Please submit your feedback as a team at https://forms.gle/dknRf8qN2HZ7fd75A by September 6, 2024.

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Background: 

In late 2023, several SILS teams (the Resource Management Operations Subteam (RM-OST), the eResources Operations Subteam (eRES-OST), and the Open Access Resource Management Project Team (OARM-PT)) came together to explore an expansion of Alma Network Zone (NZ) accounts to more staff within the UC Libraries. This need arose from the chairs’ recognition that certain Alma activities fall outside the scope of what CDL currently provides. Campus staff have the skills to do this work. However these activities can only be performed in the NZ Alma instance, and as such, campus staff need direct access to the NZ to perform this work, which they do not have. While a Network Zone Deputy process did exist, the workteam put together a proposal from February 2024 that recommended testing and expanding this process, as well as investigating common principles for NZ use and access. 

Impact: 

Expanding access to and use of the NZ aligns with several of the SILS principles: to transform and improve work, to harmonize; to innovate and explore new ways of working; to empower data-driven and consultative decision-making; and to commit to transparency and open communication. Expanding access to the NZ enables efficiencies in systemwide work by allowing expert staff from across the UC Libraries to do work on behalf of the entire system in ways that aren’t available through the IZs. 

Feedback Instructions: 

The final proposal for expanded NZ access and the NZ Principles will go to the Operations Team for formal vote later in the fall. In preparation for that vote, the workteam is now looking for SILS stakeholder feedback and ultimately support for this proposal. 

Please discuss with your respective teams the ideas in the following DRAFT documents, and confirm whether these ideas are going in a productive direction for the SILS Service. If so, please elaborate how, and if not, then please identify necessary questions to ask, or points of weakness for the workteam to discuss.

• Read through deliverables by Sept 9th

Answer the Following Questions as a Team:

1. What is your team feedback for the Network Zone Principles & Operational Guidelines?

2. What is your team feedback for the revised NZ Account request process?

3. (Optional) What is your team feedback for Use Case 1 materials (Authority Control)?

4. (Optional) What is your team feedback for Use Case 2 materials (Open Access Monographs)?

5. (Optional) Do you have any additional feedback for the NZ Access workteam?

6. Temperature check: On a scale of 1-5, 1 being “hard veto” and 5 being “no problems!”, how does your team feel about this whole proposal for expanded NZ access? 4

Notes from Lisa- Taking time with those NZ Alma instance access documents - they look good to me. Very thorough re: expanding the application of the SILS principles, having a good structure for requesting access, including scope/business need, etc., and responsibility for NZ stewardship. The only thing that came to mind, and I think commenters have addressed, is concern for maintenance of OA monographs - preventing entropy, junkiness, etc. (assuming these could be monitored in a few ways - reports, or via CDL Helpline getting too many tickets re: these contributions, etc.).

Other topics

Parking Lot for Previous Action Items