2023-01-23 Meeting notes

Attendees

@Lisa Spagnolo (UCD)
@Laura Fouladi (UCI)
@Maricel Cruz (UCSB)
@Judy Keys (UCSD)
@Hiroko Acker (UCSC)
@Susan Boone (UCSF)
@Stacy McKenna (UCLA), Chair
@Erika Quintana (UCR), Vice Chair

Not attending:

@Sherry Lochhaas (CDL) - guest advisor (starting 2/2023)
@Lisa Mackinder (CDL) (medical leave through March)
@Osman Celik (UCB)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome/Assemble	Allowing people to join from other meetings, etc.	1-2
2	Announcements	Share new general information.	5	All	New members happening in June - more details about process to come UCLA server location questions - based in tax code for “royalty” payments which many license agreements specifically state are not relevant to these services, so working on educating accounting teams. Ex Libris tickets - tried to tell UCLA the multi volume set issue for New Order Import Profiles was addressed in Nov 22 release, and close the ticket. If you have tickets that aren’t being addressed, or being addressed poorly, let Chair/Vice Chair know so we can get them on the leadership list to take to the monthly Ex Libris support meetings. New Analytics team looking at UCOP statistics (etc) - keep your eyes peeled for a survey coming out to find out what we’re currently doing.
3	CDLNZ-PT Update		10	@Erika Quintana @Lisa Spagnolo	PT reviewing team makeup. Gem will send short list of potential additional members to OST group. Developing list of topics for Ex Libris consultant work. Developing Q1 acquisitions data in NZ Alma & considering CDL data points & ACQ functionalities. Spreadsheets, paydocs, and Alma data and where data should live and be functional for Alma users & non-users. Adding POLs, invoices, considering FY rollovers. Related tickets: Campuses not seeing related “order” button for CDL-NZ resources; related to licenses or other issues? (Ticket still active).
4	Deep Dive Discussion		30		Order Types - databases w/ portfolio vs collection… Harmonization on titles held by multiple campuses. Inventory that doesn’t get activated so doesn’t come off activation list. Where can reporting rely on them, where does it need massaging? Can reporting codes or inventory Material type help? Which POLs can be linked/corrected and which can’t?
5	CDL / Local campus Workflows - Updates?		Time permitting		5/2: re: CDL-NZ group to support CDL Shared Acquisitions. Waiting to hear more. (Still true 8/15) 4/25 Lisa S. Alma does not handle negative allocations (that was one of the ways we managed the recharge/deposit w/ transactions by title to draw that down). Lisa M. CDL has met with ExL to outline processes / use cases to take ExL development. Current functionality doesn’t fully support current workflows Google Drive space for recording where/how recharges are recorded SCLG supplying fiscal close deadlines. CDL NZ Shared Collections reviewing current workflows, will start with performing needs assessment
6	Parking Lot for Previous Action Items				Wishlist: All-UC Import Profiles workshop for after Fall quarter
7	New Items	Capture important topics for future discussion			New Acq UX - https://knowledge.exlibrisgroup.com/Alma/Product_Materials/010Roadmap/Alma_Roadmap_Highlights_(2022-2024)_-_July_2022_Update/Acquisitions https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/010Getting_Started/050Alma_User_Interface_%E2%80%93_General_Information/046New_MDE_Functionality/New_Unified_PO_Line_Task_List expected to roll out 10/26-11/6 (we think) General processing topics to discuss more in depth - continuations (receiving, renewals, to encumber or not to encumber - serials vs standing orders, standing orders vs approval volumes, etc.)
8	Actions from previous meetings:	Total	50/50