2024-01-08 Meeting notes

Attendees

@Stacy McKenna (UCLA)
@Erika Quintana (UCR)
@Judy Keys (UCSD)
vacant (UCSC)
@Maricel Cruz (UCSB)
@Mark Hemhauser (Unlicensed) (UCB)
@Laura Fouladi (CDL - VChair)
@Susan Boone (UCSF)
@Tamara Guziejka (UCI - Chair)
@Lisa Spagnolo (UCD)

Not attending:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Welcome/Assemble	Allowing people to join from other meetings, etc.	1-2
2	Announcements	Share new general information.	5	All	UCD has migrated financial systems from KFS to Oracle! UCSB is rolling out a new procedure in Alma for tracking itemized CDL recharges and expenditures Discussed the possibility of EDI or Excel template invoices from CDL to the campuses.		@Laura Fouladi Investigate EDI Invoices for CDL - (no completion dated needed!)
3	Topics from Slack:	Recap discussions for any follow-up or further discussion (if any).	15	All	multi-year renewals predicted item bug and pending fix
4	Invoices created from Excel template		15	All	Shared info about advantages and disadvantages about loading invoices via Excel
5	SILS Townhall	Discuss what updates should be presented for our Subteam. New PO Line Interface? Operationalizing CDL acquisitions processes in Alma and evolving local campus procedures	10 mins	Tammy	Please save the date for a virtual SILS Town Hall organized by the Operations Team on behalf of the Leadership Group: State of the SILS Town Hall Tuesday, January 23, 2024 1:00-2:00 pm A Zoom link to the session will be shared closer to the event The Town Hall will include operational updates from the following SILS groups: UC-wide Operations Subteams Operations Team Ethical and Inclusive Metadata Practices Project Team Open Access Resource Management Project Team
6	Vendor Records	Share information about how campuses are managing vendor records in Alma	15	Laura	Migrated vendors Contact information Interfaces Matchpoints for campus financial systems
7	PO Line Interface Bug	Discuss impact of PO Line Interface bug that is causing licenses to get deleted from electronic collections.	10	Laura	When a POL is created or saved using the new interface, whatever value is in the “License” field of the POL will override whatever value is in the “License” field of the attached electronic inventory, including blanks. This means that if a POL is saved without an attached license, it will remove the license that’s attached to its associated inventory. CDL has submitted a high priority case with Ex Libris to address this issue and to come up with a list of NZ collections that have been affected this fiscal year. Fix estimated for May 2024.	As a best practice, we recommend making sure that licenses are added to all POLs with attached electronic inventory.
8	Parking Lot for Previous Act.ion Items