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  • Jackie Gosselar, Chair

  • Sarah Lindsey, Vice Chair

  • Lakshmi Arunachalam

  • Ramon Barcia

  • Greg Ferguson

  • Jeremy Hobbs

  • Caitlin Nelson

  • John Riemer

  • Zach Silveira

  • Tom Bustos

  • Xiaoli Li

  • Lynne Grigsby, Past SILS Leadership Group Chair (out)

  • Gem Stone-Logan

  • Anna Arrieta, Support Member

Meeting Recording

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link: https://drive.google.com/file/d/1qRbgGZ_CY7Etf8iTm_k-G3cJFpJIj90T/view?usp=drive_link

678

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Updates - from All-Chairs, Leadership Group, etc.

  • Provide updates from other SILS meetings

5 mins

Jackie/Team19 minutes

Jackie/Team

  • LG (update from Tom)

    • last meeting was 6/7/24

    • introduced Sarah as new OT chair

    • Anna S will be the new chair

    • data security and privacy team members have been set and will begin soon

    • shared Alma accounts discussed - campuses may be contacted soon regarding their current shared accounts

    • Town Hall discussed

      • only 1 person is rolling off, so a review of the SILS governance structure will not take place - opt for a newsletter instead

      • talk about new groups/accomplishments - may take place as an email instead

  • AC (update from Jackie)

    • 2024-06-04 All Chairs Meeting notes - All Chairs - SILS (atlassian.net)

    • Side update for OT: Lynne will no longer be joining us in July, Robin will be attending instead

    • sub team roundup

      • RM spoke about Meridian

      • info session about OpenAthens will be presented by UCSC on 6/25/24 (organized by Sarah) - session will be recorded for future viewing, can submit questions ahead of time

      • UCSC is retiring their EasyAccess authentication soon

    • SILS membership transition also discussed

    • Interest expressed in having an expert confluence session

    • Discussion about what is needed for members going forward, especially since only one person is changing out - continue to develop our people, professional development, etc.

  • side question asked by Xiaoli: is there an evaluation of SILS groups' impact? Is that done annually/biannually?

    • this type of information could be inspiring

      • not just if the group works well, but if the outcome of the group was beneficial

    • this topic is currently being discussed in LG

    • input from Tom:

      • just completed an assessment

      • an assessment on a yearly basis may not show much change, so an evaluation of what and how we want to assess is currently taking place

      • SILS governance started off big with the goal of reducing in size over time, this has not been the case

2

Topics or questions for the Ex Libris Support Meeting

5 mins9 minutes

Jackie/ Team

  • Document shared by Gem on 5/8/24: ExL Support Cases May 2024Next meeting is 6/21/24

  • Gem

    • brought up the reindexing concerns - needs clarity

    • ExL says we will not see the reindexing - we expressed interest in viewing it, though

    • infrastructure concerns - why does the reindexing have such an adverse effect (slowness, strange behavior, etc)

    • included in current contract negotiations: NZ analytics, infrastructure provisioning, documentation, customer support

  • website shared by Jackie: New UI Javascript Third Parties Changelog - Ex Libris Developer Network (exlibrisgroup.com)

    • expressed an interest in seeing more of this

3

SILS Membership Transition

  • discuss VC nomination poll results

5 mins

Jackie2 minutes

Jackie/Sarah

  • Congrats to Lakshmi on becoming our incoming VC!

  • update from Caitlin

    • opportunity for Gem to join us in OT on a more regular basis starting in July

4

Q & A Session - Including Questions on Slack since last meeting

  • Any questions from the team?

  • Questions from Slack?

5 mins1 minute

Team

  • no questions

5

OCLC Meridian Service

10 mins

John/Caitlin

For discussion (from Slack on 5/10/24): OCLC Meridian Service

  • Background from John: after reading the mention of Median in 5/9 RM-OST minutes and discussing locally at UCLA, it seemed to make sense for a RM-OST-sponsored demo to take place for all of UC's benefit and consideration.  When I mentioned that possibility to the RM-OST chair, the question arose about whether it is appropriate for the OST to receive a price quote as part of that demo request.  Should we request recommendation from RM-OST as to whether the service seems useful/compelling, and if so, say that a request for price quote would come us or another higher SILS unit?

    • Questions posed by Caitlin

    NZ Analytics and Sensitivity of Alma Data

    16 minutes

    Jackie/Gem

    • document for reference: NZ Analytics and Sensitivity of Alma Data

    • Questions for OT:

      • who are the stakeholders?

      • who makes the final decisions?

      • who does what and when?

    • Gem - looks at limiting access for a number of reasons

      • mostly due to concerns about user sensitivity and cost sensitivity

      • input from Xiaoli - we all signed the privacy contracts so what further concerns exist?

      • input from Caitlin - this question is one of RACI

    • Input from Caitlin

      • SILS Gov docs states that OT has oversight over the NZ

        • OT members are representative of their campuses and should determine whom at their campuses need to be consulted/informed

        • endorsement from LG and the Privacy Group

    • suggestion to consult procurement, SCLG, individual campus Alma groups

    6

    OCLC Meridian Service

    • updated input from RM OST

    1 minute

    John

    • For discussion (from Slack on 5/10/24): OCLC Meridian Service

      • Questions posed by Caitlin (from the SILS OT meeting on 5/28/24):

        • What exactly would we be asking of RMOST and what of CDL?

        • When do we make those requests?

    • update from John after recent demo

      • conclusion: no need to pursue a systemwide price quote

    7

    Project Team Check-in: OARM-PT

    • Discuss final report

    20 mins

    • OARM-PT members answer questions?

    9 minutes

    Jackie

    8

    Project Team Check-in: EIMP-PT?

    • Written update provided to OT?

    5 0 mins

    Jackie

    • table for next meeting

    9

    Pending projects / materials:

    • FYI updates on anything we’re waiting for

    0 -5 mins

    Team

    • Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

      • revisions are still pending

      • final report will be shared after revisions

      • Still awaiting final report from LG before further action

    910

    Executive Session

    Private discussion as needed

    0 -5 mins

    1011

    Parking Lot

    Capture important topics for future discussion

    0 -5 mins

    • Taking the Temperature Survey

      • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

      • incorporate into the reboot

    • Lessons Learned on Kanopy kbase from UCSC

    • Project Team Check-ins (quarterly basis - last check in was around March 2024)

      • OARM-PT

      • EIMP-PT

    • Signature Success Program

      • paused during renegotiations

    • RNPT update in June/July?

    • Known Issues with Alma/Primo VE

    • Alma Consortia Advocacy Group (ACAG) updates as needed

    • SSO use in the NZ - updates from Gem as needed

    • New workplan - does OT need a new workplan?

    • Alma Data Privacy - annual reminder

    1112

    Total

    55-70 mins57 minutes