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Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates/anything from slack or email

  • Don’t forget to check the Task report for your outstanding tasks and check them off when done.

1

All

Reminder to check off your “done” tasks from the task report.

2

SILS value props

Awareness of next steps; assign deadlines

5

All

Next steps:

  1. Ben or Adrian will post a copy of the value props and stakeholders in DOC gdrive in the SILS value propositions subfolder and share the links with Donald along with Adrian’s email.

  2. Adrian Ben will draft an email to DOC briefly explaining the objective of the value props with links to docs. Share with Donald.

  3. Donald will take the value props to DOC for review/edit. Provide a deadline for feedback: one week by 9/18.

  4. Co-chairs will share value props with CoUL for approval.(at CoUL meeting in Sep)

  5. After value props are approved by DOC and CoUL, Ben will share the value props in a SILS News.

  6. And, place the value props document on the SILS Website.

3

Basecamp

Revisit our policy on limiting Basecamp as we enter the full implementation phase; document our reasons.

From SILS Chair 9/9 meeting: Task the Ops Leads with creating a “Best Practices” document for BCPoll results to expand BC: 3 yes, 3 no, 13 maybe

See 9/8 Ops Leads notes

Who has access now?

  • IT members

  • Chairs

  • ICs

  • Op Leads

20

All

Proposal: Open Basecamp to accounts upon request; Approval needed from your group chairs or IC. Chairs/IC will request account from Ex Libris and inform new account requester of the best practices.

Next steps:

20

All

Immediate next steps this week:

  1. Create a decision page (Done! Needs Op Leads review)

    1. If we do agree to open up BC a little more, ensure that the limitation that BC access will only be given upon request as needed.

  2. First draft of best practices by Op Leads Create a (In progress in decision page)

  3. Share with ICs, PPC, IT, SILS chairs to edit

  4. Final version posted to Basecamp

Best practices: (who else can we consult on these? where should they live?)

  • Don’t post questions without checking with co-chairs of your group or your IC

  • You are coming late, your question may have been answered. here’s where to look for the answer first (list of where to check for answers - your group first)

  • Here’s how to set up your notification - daily digest

  • don’t check off something as “done”

  • Ask Ex Libris when it’s time for questions looking ahead; poster should qualify urgency.

  • Use categories to tag by topic.

  • Search previous posts to make sure your question hasn't already been answered.

  • Search ExL documentation; sometimes answers can be found there.

    • Consulting internally with members of your FG first is also a good practice

    1. Consult with Marci

    2. Confirm where on BC to post the request for accounts

    •  Neil Weingarten will share Basecamp decision page proposal with IT and ask for feedback on best practices.
    •  Christine Barone (Unlicensed) will share Basecamp decision page proposal with PPC and ask for feedback on best practices.
    •  Lena Zentall (Unlicensed) will share Basecamp decision page proposal with Marci and ask for feedback on best practices.
    •  Lena Zentall (Unlicensed) will share Basecamp decision page proposal with IC and ask for feedback on best practices.
    4

    SILS project blog (recurring)

    Is the blog necessary?

    10

    All

    • Blog has been challenging - finding the time!

    • Is anyone reading it? And is it providing value? If not, delete it?

    • Agreement we are communicating this same information to the cohort effectively and we don’t need it.

    • Interview different groups to create blog posts such as the ICs on how they are organized locally and how it’s going. Ask 3 questions. Do a seasonal series.

    Keep blog space open for groups to blog.

    5

    Alma Training (recurring)

    Update on progress

    5

    Neil

    October workshops update - approved schedule? Still waiting to hear from ExL.

    6

    (Ops Leads) Ongoing checkin

    1. Is anything blocked or behind schedule?

    2. What deliverables are coming in the next week?

    3. Any decisions, consultations or approvals needed in the next week? 

    4. Do you need anything?

    10

    All

    7

    Op Leads feedback on shared gov

    Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit#

    What’s the best way to add to this document? On our own or together?

    20

    Time-permitting

    8

    Communicating about integrations work

    Determine approach and who’s involved https://docs.google.com/document/d/1ZU4-h19rqUCBNX-4NS0DI25Is-6ZBI4_hDKB_Kpu_CM/edit#

    15

    Time-permitting, not urgent

    9

    SILS All Chairs meeting (recurring)

    • Note-taking: Lena

    • Facilitating: Christine

    • Monitoring chat: All

    • Track attendance: Lena

    Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.

    Topics for next meeting: Sep 23

    0

    All

    Discuss week of 9/14

    10

    SILS Town Hall meeting (recurring)

    3rd Tuesdays

    0

    Com Leads

    Checkin 9/15

    11

    SILS Service Manager (recurring)

    0

    Caitlin

    1012

    Parking Lot

    1113

    Wrap up

    5

    All

    Any actions or decisions missed?

    1214

    Total

    50/50

    Work in Progress:

    ...