2020-09-10 Op Leads (COM) Meeting notes

Checkin/quick updates/anything from slack or email

• Don’t forget to check the Task report for your outstanding tasks and check them off when done.

1

All

Reminder to check off your “done” tasks from the task report.

SILS value props

Awareness of next steps; assign deadlines

5

All

Next steps:

1. Ben or Adrian will post a copy of the value props and stakeholders in DOC gdrive in the SILS value propositions subfolder and share the links with Donald along with Adrian’s email.

2. Adrian will draft an email to DOC briefly explaining the objective of the value props. Share with Donald.

3. Donald will take the value props to DOC for review/edit.

4. Co-chairs will share value props with CoUL for approval.

5. After value props are approved by DOC and CoUL, Ben will share the value props in a SILS News.

6. And, place the value props document on the SILS Website.

Basecamp

Revisit our policy on limiting Basecamp as we enter the full implementation phase; document our reasons.

From SILS Chair 9/9 meeting: Task the Ops Leads with creating a “Best Practices” document for BC

Poll results to expand BC: 3 yes, 3 no, 13 maybe

See 9/8 Ops Leads notes

Who has access now?

• IT members

• Chairs

• ICs

• Op Leads

20

All

Proposal: Open Basecamp to accounts upon request; Approval needed from your group chairs or IC. Chairs/IC will request account from Ex Libris and inform new account requester of the best practices.

Next steps:

1. First draft of best practices by Op Leads

2. Create a decision page

3. Share with ICs, SILS chairs to edit

4. Final version posted to Basecamp

Best practices: (who else can we consult on these? where should they live?)

• Don’t post questions without checking with co-chairs of your group or your IC

• You are coming late, your question may have been answered. here’s where to look for the answer first (list of where to check for answers - your group first)

• Here’s how to set up your notification - daily digest

• don’t check off something as “done”

• Ask Ex Libris when it’s time for questions looking ahead; poster should qualify urgency.

• Use categories to tag by topic.

• Search previous posts to make sure your question hasn't already been answered.

• Search ExL documentation; sometimes answers can be found there.

• Consulting internally with members of your FG first is also a good practice.

SILS project blog (recurring)

Is the blog necessary?

10

All

• Blog has been challenging - finding the time!

• Is anyone reading it? And is it providing value? If not, delete it?

Alma Training (recurring)

Update on progress

5

Neil

October workshops update - approved schedule?

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

10

All

Op Leads feedback on shared gov

Continue work on https://docs.google.com/document/d/1EmIgNjK79ig4wXFEwpbxoblik2dMmmqH8701xhBi5jA/edit#

What’s the best way to add to this document? On our own or together?

Time-permitting

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Christine

• Monitoring chat: All

• Track attendance: Lena

Topics for next meeting: Sep 23

• https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612

0

All

Discuss week of 9/14

SILS Service Manager (recurring)

0

Caitlin

Parking Lot

• Continue work for SGTF (from Danielle’s visit 8/25) - need to summarize thoughts

• Start thinking about SILS Town Hall for All (open to all staff)

• Premortem checkins - Hold for a future meeting

Wrap up

5

All

Any actions or decisions missed?

Total

50/50