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  • Robin Gustafson, UC Davis (Chair)

  • Tom Bustos, UC Merced (Vice Chair)

  • Lynne Grigsby, UC Berkeley (Past Chair)

  • Jackie Gosselar, UC Berkeley (SILS Operation Team Chair)

  • Todd Grappone, UC Los Angeles - absent

  • Sarah Houghton, California Digital Library

  • Elizabeth Richey, UC Irvine absent

  • Darren Furey, UC Riverside

  • Kerry Scott, UC Santa Cruz

  • Anna Seiffert, UC Santa Barbara  

  • Aislinn Sotelo, UC San Diegio

  • Sarah Troy, UC Santa Cruz (DOC Liaison)

  • Staff: Melanie Poloff, UC Davis (Support Member) 

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Onboarding New Members minutes5814

Item

Time

Who

Notes

Decisions

Actions

1

Welcome

5 minutes

Robin

2

23

Holiday Meeting Schedule for November and December

4

Complete Assessment Recommendations

Sarah T and Lynne

5 minutes

Robin

Dates to discuss: Nov.10, Nov.24, Dec.22

  • Doodle poll for a meeting week of November 6, instead of the 10th

  • Cancel December 22 meeting

  • Extend Meeting Series through December 2024

3

Review Workplan for assessment recommendations and timeline

6

ILS Landscaping Monitoring

7

Review Charge

10 minutes

Sarah T. and Lynne

Work Plan: Leadership Group

  • Sarah and Lynne made changes in Major Tasks column based on 9/29 meeting discussion about Governance Assessment recommendations.

  • Added one deliverable--Codify Processes

4

Review LG Charge

5 minutes

Robin, Sarah H., Aislinn

Please review the updated charge. We made a copy of the old charge with comments for additional reference.

  • Finalize term limits section

  • Final pass on approved changes (Robin and Tom)

  • ST will share final draft with DOC for endorsement

5

Named User Review Update

9

DOC update

10

OT Update

11

Other Updates

1213

5 minutes

Subteam meeting scheduled for 10/16 to review draft charge

  • Will review on October 16

6

SILS 2023/24 Renewal Negotiation Project Team

5 minutes

Robin

Any updates?

7

DOC update

5-10 minutes

Sarah Troy

  • Direction & Oversight Committee met on 10/3/23

  • Peter Brantley (UCD) and Judy Dobry (CDL) presented on the UC Palace Project Phase 1 report, requested DOC approval on recommendations and for next steps. The next phase requires a financial and FTE commitment from a campus. DOC Steering will discuss next steps.

  • Dani Cook (UCSD) will serve as the Palace Project Liaison

  • Preservation CKG submitted a memo related to the condition of some shared collections. More info forthcoming.

  • DOC is seeking a liaison to the UC Collaborative Work Tools Project Team

  • Todd Grappone offered a campus and library update for UCLA

8

OT Update

5-10 minutes

Jackie Gosselar

Operations Team

  • Most recently met on 10/4

  • Continued discussion on campus plans for Gender Recognition and Lived Name (GRLN) plans.

    • Discussion on dependencies (i.e. Letters in Alma and third party integrations like VDX) and how name values are getting mapped in each IZ

    • Discussion related to retroactive changes to active accounts; depends on how campuses load records

  • “State of the SILS” Town Hall discussion

    • How can we “tell a story” to keep people engaged?

    • High impact projects (CJK reindex, WorldCat updates, Alma analytics)

  • Added more to the OT “beefs” document to share with AllChairs

9

50-60 minutes

Parking Lot – things for us to keep an eye on

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