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Status

Status
colourYellowGreen
titleIN PROGRESSdecided

Description

Project outline for the 2023/2024 period of the “Replace VDX with Tipasa” project

Decision summary

Testing the Alma/Tiapsa integration should begin as soon as possible, with a Tipasa golive date anticipated to be no later than summer 2024.

Work Plan Deliverable

Replace VDX with Tipasa

Owning group

Resource Sharing OST (SILS-RS-L@listserv.ucop.edu)

Approver

Resource Sharing OST

Consulted

OCLC Tipasa Product Team, OCLC Tipasa Implementation Team, ILL CKG, CDL Resource Sharing Team, SILS Operations Center, Fulfillment OST, SILS All Chairs, SILS OT

Informed

SILS-Cohort

Decision-making process

RS OST drafted project outline with timeline. Each member reviewed with local teams while RS OST chair shared with consulting groups, allowing two weeks for feedback. RS OST shared feedback together and edited decision page. Final revision discussed and voting occurred asynchronously:

fist of five:

UC Berkeley: 4

UC Davis - 5

UC Irvine - 5

UC Los Angeles - 5

UC Merced - 4

UC Riverside - 5

UC Santa Barbara: 5

UC Santa Cruz: 4

UC San Diego: 5

UC San Francisco: 5

CDL: 5

Priority

high

Target decision date

Date decided

[type // to add Date]

Contents quicklinks:

Table of Contents
minLevel1
maxLevel7
outlinetrue
printablefalse

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This allows sufficient time to account for all long term loans in VDX.

Impact

Stakeholder group

Impact

Resource Sharing OST

Major impact in terms of project planning, investigation, testing, configuration, and integration related to Alma and all resource sharing aspects.

All UC Libraries resource sharing staff

Major impact to workflows related to Alma and all resource sharing aspects.

Alma IZ system administrators

May be involved in configuration, testing, and Alma support tickets related to Tipasa integration.

CDL as VDX contract holders

Impacts to negotiation of VDX contract & creating Tipasa contract; financial stake

SILS Operations Center

Medium impact to system maintenance, configurations, and data tables.

CDL Resource Sharing Team

Impact to supporting VDX infrastructure (IVEA, batch cleanup process, ILLReports)

CoUL

Strategic prioritization of major systemwide projects.

Reasoning

Removal of Summer 2023 GoLive date

...

As we continue on the VDX product, a risk of knowledge/personnel loss both at OCLC and UC becomes a risk. The VDX product and CDL’s services supporting VDX are known to a handful of people. If the product becomes more thinly supported, there may be difficulty in finding replacements for any potential knowledge loss if a person separates from the respective institution (CDL or OCLC).

Action Log

Action/Point Person

Expected Completion Date

Notes

Status

Review draft decision page (timeline) with OCLC

2/1/2023

UC & OCLC discussed Tipasa project plan outline 2023/2024 (ver 10: Feb 1, 2023)

Meeting notes 2023-02-01: Tipasa Transition Next Phase (UC only)

DONE

Feedback due from UC consulted groups (ILL CKG, CDL Resource Sharing Team, SILS Operations Center, Fulfillment OST, SILS All Chairs, SILS OT)

2/22/2023

Consulted groups to give feedback on version: Tipasa project plan outline 2023/2024 (ver 10: Feb 1, 2023)

DONE

RS OST discuss feedback & incorporate into decision page

2/23/2023

Dates altered based on feedback from UC consulted groups: Tipasa project plan outline 2023/2024 (ver 14: Feb 23, 2023)

meeting notes: 2023-02-22 RS OST meeting notes

DONE

RS OST vote on final decision page

3/1/2023

meeting notes: 2023-03-01 RS OST meeting notes

DONE

Add action log (retroactively)

10/20/2023

DONE

This project plan became defunct Feb 24, 2023 & replaced with Tipasa Testers 2023 decision page