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Attendees

2022-03-21

Item

Desired Outcome

Who

Notes

Decisions

Actions

review Task Report

any blockers on tasks?

all

wiki link on uc lib sils page

update the “View the UC Libraries SILS Project wiki on Confluence” link to go to https://uc-sils.atlassian.net/wiki/spaces/UCSILS , rather than ‘phase 4 archive’

Alison

yes thanks

Rapido stuff

Get us caught up on the Ex Libris / ELUNA webinars

Caitlin

“Resource Sharing Directory” - want people to add themselves to Ex Libris list of participants

(https://www.canva.com/design/DAEsgXJSZDI/PQPltWJ-xZ-m-Vd_HigaDQ/view?website#2:exlibris-resource-sharing-directory, https://ill.circle.so/c/products-and-tools/new-resource-sharing-library-directory-in-alma )

“Knowledge of Rapido product”

ExL press release link

how to involve rs ost? → discuss within the afn tf as next steps for issues

NZ PrimoVE ‘staff use’ for ILL license terms

Let ILL staff use NZ PrimoVE to see ILL licensing terms. Couched as either the NZ PrimoVE is ‘staff view’ or just temporary until the larger ‘visibility of ILL licensing terms’ project is completed.

Alison Ray (CDL)

ILL staff need to be able to see ILL license terms for eResources. In discussion with the Eres & Acq chairs, it sounds like there are several steps to getting these to show in IZ PrimoVEs.

  • Could they do this? Varied on campus, but CDL provided this through 360 db visible to campus staff (they stopped adding at some point earlier in '21).

  • “Let them use it” = let folks know that this exists and is open for public viewing

  • Define what kind of support we D2D will be providing, as well as CDL Collections.

Work: to allow terms to show up there’s at least one setting in Alma, and one setting in Primo. Davis has it set to show (we can copy their settings?)

  • Alison Ray (CDL) write email to CaitlinN/GemSL/SherryL/LisaM → pass this decision to ‘open’ NZ PrimoVE for ILL staff until the whole “ILL terms visibility” project is done. (Alison can communicate to RSOST/ILLCKG users if decision goes through)

Running Consortia-Wide Analytics

Come up with a solution allows us to run reports for the whole consortia. This ability was in the RFP? How much can we push back? Do we need to explore another solution?

Gem Stone-Logan

Recently had a need to run a consortia wide report for resource management. Even when running at night, the report was timing out. Ex Libris' response (06314859) was to limit to individual IZs except that isn’t feasible with this need. They suggested as an alternative to limit by various letters of the alphabet (so 26 individual reports . . . ). Not the first time I’ve been told not to run consortia-wide reports (05759999).

Thought it might be related to a bug UCSB ticketed (05300911) but Ex Libris says no.

Further info from Jeremy Hobbs, “I do remember at the CSUs that it was impossible to do any kind of true consortia report of all titles or similar things. You always had to filter by campus and combine results later.”

Let’s bring this to ExL support meeting 3/21 and ACAG on 3/28 and debrief after that.

2022-03-14

Item

Desired Outcome

Who

Notes

Decisions

Actions

1

Cleaning up ILLOps folders and docs.

ILLOps shared google drive gets moved appropriately to the RSOST SILS shared drive

Alison & Joe

What permissions need to carry over?

  • Caitlin Nelson Share RS OST’s wiki space with ILLOps & let know about shared drive; if desire to be guest at meeting, they can let RS OST know (opt to add in chair &/or vchair)
  • Alison Ray (CDL) (with jason newborn) Reach out to Ralph Horton about change over: any ‘VDX State of the State’ updates can go to RS OST listserv & can reach out to RS OST chair (& CN?) if need to guest at RS OST
  • Alison Ray (CDL)Joseph Ferrie do actual moving during morning checkin
2

Write up instructions for ILLOps data tables

Make sure that instructions are visible to all UC Libraries appropriate staff (not just SILS folks?)

Joe

https://cdlib.plan.io/issues/19329

3

Planio Account for Sherry?

It would be useful if Sherry could easily see the ER troubleshooting stuff I’m currently doing. Both new tickets as well as languishing tickets.

Gem

(AMR): +++, the rest of CDL Collections has accounts, in keeping for Sherry to have one.

4

CDI Issue Update

Spreadsheet of CDI tickets (just CDL tickets at the moment).

Gem

  • Some tickets are staying in Tier 1 for more than 30 days.

  • Lack of communication with many tickets. Unclear if they’re being worked on by Ex Libris or not.

  • Do we see a date change when they work on it internally?

  • Do we see a date change when they work on it internally?

  • Caitlin Nelson to bring this to Ex Libris support meeting as FYI and understanding of expectations. “Are you waiting on another party?”
5

SILS LG request to change permissions on GDrive and Confluence.

Caitlin

PENDING response from Lynne with clarity on who and permissions for changes.

6

D2D involvement in CDL Collections work

  • Is there any opportunity for Joe to help with automation?

  • Caitlin working with LisaMac on Alma NZ issues

Team

Let’s let the LisaMac and Caitlin meetings play out a bit this week before bringing Sherry, Gem, Joe in.

7

2022-03-10

Item

Desired Outcome

Who

Notes

Decisions

Actions

1

Create the new space

Space is created

Team

WOOOOOOO


2

configurate sils-news-l listserv

configurate sils-news-l listserv

alison

make Caitlin, Gem, Alison editors; set send=editor

  • Alison Ray (CDL) can sils-news-l moderation get onto listserv webpage
3

membership updates

review assignments from member changes march 1-7

team

4

5

Revise the meeting notes page

Get our meeting notes the way we want

Team

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