2020-10-07 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

3

Admin Items

• Action Item Checks

3

Lisa S.

Checking on training video permissions.

Checking on Alma account access (per the Testing Account spreadsheet).

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

9

Lisa S. / others

PPC Meeting 10/2 - Lisa S. did not attend. Review of notes.

OA for further discussion

• Lisa Spagnolo OA as additional topic

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope, including timeline.

5

Lisa S./ All

Quick review of known items.

Individuals can flag submitted basecamp entries for AEFG for easier searching/viewing.

• All: keep a lookout for Basecamp items/local issues of note to our FG

Resource Management Test Items

Review RMFG items for Acq/ERM FG consultation. Begin discussion and action plan for items to meet RMFG due dates.

20

Lisa S. / All

• 10/7: Local 856 Data - RMFG Page / AEFG Notes on Local 856

  • Expand AEFG’s initial recommendation for SCP for local purchase overlap.

• 10/13: Bibliographic records to leave out of the Vanguard NZ

• 10/21: Bibliographic record 9xx field mapping

  • Deferred to next AEFG meeting

(Additional item re: bibliographic records with due date later in December.)

9/30 Notes: P2E favors the 856 in the holdings and item records over the bib 856 for creating portfolios. NZ inherits any 856’s in the record.

For 10/7: 1) Finalize recommendation for RMFG feedback re: Local 856 data; 2) Plan for feedback due 10/13 (will not have another AEFG call before due, so determining method of both reviewing/discussing and finalizing feedback).

• Lisa Spagnolo LISA S TO summarize recommendations re: consideration of order record creation beyond SCP in previous decision page. See AEFG discussion notes for background.
• Lisa Spagnolo Clarify 10/13 for RM

Data Migration Testing / and Preparing for FG Testing

Further develop action plan for testing items based on Vanguard outcomes (including subgroups/time available). Have draft criteria for determining escalation to PPC or TSELG.

30

All

FG Testing - Assessing Progress, Determining Next Week’s Work/Priorities

• Review of test items and development into draft Decision Pages

• Criteria for “early escalation” - this has a 10/16 due date to route through process.

  • Decision Fish Matrix

• Subgroups - division of test items across FG (& assuming test access as submitted)

  • Have broad areas represented in working pages

  • See in Column F of Testing Issue/Question Tracker

  • Scheduling / Milestones

  • Priority of subgroups

    • Evaluation of 856 data: in progress

    • CDL workflows and NZ payment: in progress

    • E-Resources

    • Shared Vendors

      • Getting list of other consortia using this from Amanda and will get more information.

10/7 Notes:

• ALL: Subgroups get together to meet based on scheduling spreadsheet

Consortial Workflow Subgroup

Determining next steps following 9/24 subgroup on consortial workflows.

10

Lisa S. / Holly / all

Outcomes/Agenda Document

Summary of discussion. Next actions for areas not fully addressed. Intersection with general testing as above.

Holly has created a document and will be sharing it. FG to review and provide feedback. 10/7: What more needed here that is separate from other testing being tracked?

Setting up vanguard for NZ/IZ testing using existing ExL recommended workflows initially. Next meeting 10/8 10am.

Reporting Codes: https://docs.google.com/spreadsheets/d/1y9Fl_DXqbavQxjiQtmnt93d-zerapvO3lM8TrUZsTmg/edit#gid=0

• All: Please put in the category of data you’re using each Reporting Code Field for.

Fiscal Close Planning

Brief item on fiscal close for FY21. Last call to gather campus dates.

2

Lisa S.

Not covered

Capture of key fiscal close dates on campuses via central document.

• All: Fill out central document on fiscal close dates for your campus
• Lisa Spagnolo will return fiscal close dates to Marci/ExL via Christine/Lena.

Wrap-up

Identify/confirm next actions

3

All

Parking Lot

To save for future discussion

85/85