2021-2-04 IT-SC Meeting Notes

Date: Feb. 4, 2021

Expected Length: 9-10am

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Not attending:

Caitlin Nelson (SSM)

Prior to Meeting:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes
1	Check-in / Items to add to agenda? (recurring)		5	All	Review the previous action items: 2021-1-28 IT-SC Meeting Notes
2	PM/Ex Libris Update (recurring)	Collect questions for upcoming ExL meetings	10	Joanna	Report from last Thursday (/wiki/spaces/ExL/pages/1161887895) and Tuesday meetings (/wiki/spaces/ExL/pages/1169752403) and ask any questions for Thursday Questions for Ex Libris About rescheduling the Primo VE workshop week (currently week of June 14): We can look at workshop availability the weeks of May 17th or 24th. Would either of those be acceptable? Or June 7th? I’m avoiding the week of May 31st due to Memorial Day (and related staff outages) Request for IT: when remaining invitations will go out and to include passwords (if needed) and campus name in title. (Ex Merced invitation doesn’t have a password) FYI/coming up: For the 2 upcoming “shared” workshops - UCSB or UCD UCSC or UCR or UCI Which Alma (on the new consortia environment) do you want EXL to use for each of the 2 workshops? No hard deadline. Will check in next week. UCSB workshop is in April, but ExL trainers want to know in advance to prepare for the environment. Later: Primo VE workshop: which environment to use for training? Using the Primo VE test load environment for training and practice after Feb 26 Discover: yes ICs: meeting today Note that the environment/configurations will be changing all the time and will look different after go live
3	Upcoming Events (recurring)	Know what’s coming up and assign work	5	Brian (and team)	Updated Work Plan 2/5 - Config form due 2/8 - Advanced Resource Management q’s due 2/11 - What to expect with test load meeting
4	Updated Work Plan				Updated Work Plan
5	Subgroup Check-in	Notes from each of the subgroups	10	Brian, Dominique, and Katie	Infohub Subgroup meeting notes: Looking into how to structure the Confluence space, what elements we think should be incorporated, and how we should prioritize them Questions: Will there be a shared SILS space other than this Confluence site post go live? We would like to see if we can become admins to create this space, in particular we would like to be able to create a “hidden” (restricted) space, so that we can flesh out the training space without making it live. Do we need to submit a plan to the PMs?
6	Accessibility and SILS		10	Brian	Brian (and Sylvia) attended a UC Berkeley WebNet meeting on Zoom accessibility. It was great and there are a few key takeaways: We should be asking if people require accommodations If someone requests an accommodation, we have to provide it. This includes if they request an ASL interpreter or CC, we can’t choose which to provide, they do Should set expectations for when to have accommodations requested by Auto-captions are not sufficient to meet accessibility standards, but are useful (particularly if you enable the live transcript, which shows who is talking and was much better than just the captions) They generally do not revise the automatically generated transcript unless someone complains or they know it is poor quality [Joanna] From Steering: include accessibility statement, handle requests on a case-by-case basis.
7	Agenda for IT	Prepare agenda for this week’s meeting	0	Team	2021-2-05 IT Meeting Notes
8	Parking Lot				Future IT meeting conversation: what are your expectations for how long this group will continue work? How long are you available?
9			TOTAL	60 / 60 min