2023-01-11 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

9:08

Tom

• No AC updates

• LG updates

  • SILS tools discussed, involving more people in discussions, etc.

• Inclusive Metadata Group

  • call for members made asynchronously

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

9:15am

Team

• Updates to “Real Time Availability” issue - for reference: https://help.oclc.org/Resource_Sharing/WorldShare_Interlibrary_Loan/Smart_fulfillment/010Real-time_availability_for_ILL?sl=en

  • ExL is currently working on this ticket

  • applies mostly to a single campus, not to ILL applications in general

  • Let Sarah know if you are interested in testing this feature at your campus

• Changes at ExL

  • change in contact with ExL to occur within the next month (from Alon to Donald Nelson)

  • may feel some effects through the transition period

• Tipasa Testing

  • Discussion of a live collaborative testing meeting - Ramon will be sending out an email about this topic

• Alma Performance/Production issues experienced by UCB yesterday

  • workticket forthcoming, will provide any applicable updates

• Resource Sharing Pickup Location high priority ticket from UCSD

  • Circ pickup location reverts to a single location regardless of option chosen by patron

  • ticket completion date set as June 2023, deemed unacceptable and date was challenged, ExL has modified the timeline as a result

• AFN and NRLF item checkout issue

  • failure is occurring with self-checkout machines only

  • possibly related to barcode spacing issues

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

9:30am

Tom / Team

• Updates from meeting on 12/19/22

  • ExL would like more communication from us to them

  • Automatic responses are sent first which state generic completion dates, understandably considered frustrating by ticket creators

  • Tickets are still being closed when a fix is not planned/possible

    • not consistent across tickets in the consortium - some similar tickets are still being worked on

  • Request made to ExL that similar tickets in the consortium should be able to be examined/compared amongst consortium members

• Additional topics discussed above

• Next support meeting will include new ExL representative

  • send notes on tickets to keep track of to Caitlin, Tom, and Jackie

Shared Print harmonization

• Discuss updates

9:42am

Caitlin

• Google Doc: https://docs.google.com/document/d/1uvloJD3QphUfFrpKzr2WFoyB9sZh72_hlllq8p2LOIU/edit#heading=h.qhz09wzdpb3z

• Project led by Anna Striker

  • Caitlin can continue to update SILS OT with information from this group

• Decisions about controlled vocabulary will be decided by Shared Print Harmonization group and communicated to individual campuses

  • Implementation will then be determined by each individual campus

  • Campuses may need to review some metadata settings prior to implementation

• Decision Page with public information:

RLF Task Force

FYI Update

9:52am

Caitlin

We have requested a post-mortem and haven’t heard from the RLFTF chair yet. Still pending.

• Documents distributed by Caitlin

  • RLF Task Force final report

  • Discharge Review & Planning

• Waiting to hear back from group about post-mortem, discharge to follow this step

OT topics for Town Hall

• Discuss possible topics to share at the next Town Hall to be scheduled in January.

0 minutes

Tom / Team

• Do we have anything to share?

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

0 minutes

Tom / Team

• table for next meeting

Executive Session

Private discussion as needed

0 minutes

Parking Lot

Capture important topics for future discussion

0 minutes

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

• SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT.

• Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint.

Total

60 mins