2023-02-01 OT-SC Meeting notes

Slack Best Practices

13 minutes

Team

• https://docs.google.com/document/d/1yQSjqwwaxY4_J4vfJq3tB8dxAvaFTj_rVw7eNzDJ8cI/edit#heading=h.onpll6ebny61

  • Discussion of document in preparation for presentation to OT in next meeting (2/8/23)

    • Clarification on point #4 specifically

  • Bring to OT for a vote in next agenda (2/8/23)

• Caitlin Nelson to send document to OT group as a pre-read for the next OT meeting on 2/8/23

Ex Libris support

• Discuss next steps to approach Ex Libris about support issues

4 minutes

Team

• No functional changes, just a new person in the primary role

• Wish list: add Primo Product Owner to ExL support meetings, perhaps quarterly

• Parking Lot item discussed: Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

  • bring up to LG at their next meeting, reminder that this is on offer and could be utilized

• Caitlin Nelson to present Signature Success Program to LG

All Chairs meeting update

11 minutes

Tom

• Ticket reviews are appreciated by AC

• Draft: https://docs.google.com/document/d/1dyz-IFyW8qGWj46tTO2f39FsdqS3kfN9UfwE7340_aA/edit#

  • Presented to LG by Tom previously

  • Cleaned up document today so it’s ready for LG

Past Chair at Future OT-SC Meetings

• Further discuss document: https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf

3 minutes

Team

p 16 of 28 of the PDF mentions only the “past chair” of LG being on OT. No other group has a “past chair” requirement per this document.

• Past chair is “invite only” and optional

Ethical metadata group

• Discuss updates

1 minute

Caitlin

• Group began meeting 1/31/23

• Caitlin can update on progress in future meetings

• Next update will be from their next quarterly report

Discuss NZ analytics including IZ POL derived data (i.e. vendor name)

11 minutes

Jackie

• UCB project

  • POL data - request for non-fund data

    • Could be considered sensitive

    • Present to OT for input

      • This information will be disseminated by OT to the appropriate individual campus approval entities

• Question discussed: Need for a Shared Data Policy?

  • Creating a comprehensive document is time consuming and the benefits are not considered worth the development time

  • Consensus: A formal document isn’t necessary, take on a case by case basis, develop policy as we go

• Add to OT agenda (2/8/23)

• Jackie Gosselar to email OT and Slack about POL data

RCTF post-mortem review

Prepare for next week’s OT review of this document

8 minutes

Caitlin

https://docs.google.com/document/d/11MVFPi5ruq3cLTMUT8IYicd33Fd1JRtIvhuScYWoBgc/edit

• Discussion Points

  • Reassessment/adjustment of charges along the way is important and necessary

  • Follow through and support needed for group recommendations

• Add to OT agenda (2/8/23)

Executive Session

• Private Discussion

0 minutes

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

0 minutes

Team

• See proposed agenda here

Parking Lot

Capture important topics for future discussion

0 minutes

Team

• Signature Success Program - revisit this with an idea for structuring future ExL meetings and how to advocate for ourselves here.

  • discussed and moved from Parking Lot to ExL agenda item

Total

51 minutes