2023-04-05 Meeting notes

Attendees

Thomas Bustos, Chair
Jackie Gosselar, Vice Chair
Lakshmi Arunachalam
Ramon Barcia
Greg Ferguson
Jeremy Hobbs
Sarah Lindsey
Caitlin Nelson
John Riemer
Zach Silveira
Xiaoli Li
Todd Grappone, Past SILS Leadership Group Chair
Anna Arrieta, Support Member

Meeting Recording
The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Updates - from All-Chairs, Leadership Group, etc.	Provide updates from other SILS meetings	5 mins	Tom
2	Q & A Session - Including Questions on Slack since last meeting	Any questions from the team? Questions from Slack?	5 mins	Team	Reminder about the email for confirming Alma Data Security & Privacy statement → due 4/14
3	Topics or questions for the Ex Libris Support Meeting	Ex Libris Support Meeting Agendas & Notes Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting? Ticket roundup?	5 mins	Tom / Team
4	CJK Searching in Alma	Notification that RM OST is ready to ask ExL to update for all environments during the next reindexing. Chance to voice concerns.	5 mins	Tom		Once we vote, Tom will reach out to Liz and Gem via Slack and let them know the outcome.
5	SILS Membership Transition	Review subgroup charge (and approve)	15min	Caitlin	https://docs.google.com/document/d/1-ieLXhmC1PIh9TUhj0OAiK6cF5HXNRA27N42NzJbJew/edit# review this charge and approve send up to LG Membership Transition proposal Discuss updates/questions on DRAFT: SILS Membership Transition Processes: Operations Team Recommendations Role Transition Brainstorming
6	Pending projects / materials:	FYI updates on anything we’re waiting for	5 mins	Tom	POL Data: Additional updates from campuses that did not weigh in during the last meeting? California Alma conference in Aug/Sept: Update on hosting location(s) Shared Print Harmonization outcome of the March vote? Links to HathiTrust Materials In Campus SILS Instances making materials more visible NERS voting process
7	Review/Update OT Workplan	Follow-up discussion on review/update to the OT Workplan from OT-SC meeting	5 mins	Tom / Team
8	Executive Session	Private discussion as needed	5 mins
9	Parking Lot	Capture important topics for future discussion	5 mins		Taking the Temperature Survey Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections SILS Ops Center would like to have a “Communication Tools Policies” page where we document the current best practices and policies for Slack, Confluence, Google Docs, email etc. Create draft and discuss in SILS OT. Discuss the retention and purging of Network user records in our respective Alma environments, primarily from a data security and privacy standpoint. SILS Community Slack: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0 OT topics for Town Hall (awaiting next meeting date announcement)
10		Total	35 mins