2020-04-17 PPC Meeting notes

Check-in / updates

Helping to support each other by making space for initial discussion.

5

Chair

• Reintros for the new folks!

• Open up for questions / comments / update on groups.

• TSELG had first meeting, and we are going to meet biweekly.

• RM group met and meet weekly Tuesdays - is it okay to bring local concerns to this group before they’ve been brought to us before it goes to PPC → went with Yes. Will document on confluence space.

• Xiaoli: when people bring up local concerns it makes sense to come through our group, but implementation it makes sense to have it go through local IC member.

• Caitlin: The PMs are trying to find a way to intake info - maybe a “suggestion box”?

  • Josephine: I like that idea!

• Claudia: What is the decision column for? vs. the Decision page?

  • Meeting notes one is for meeting type decisions; decision one is for bigger issues.

• Discovery met: 3 very vocal people brought up long-standing concerns and set a few things to think about. Some campuses have little IT and no usability - they are hoping that is not the case this time. Is this coming from top down? No!

  • How much is “the same” but how much is tailored?

    • The most highly-used pieces should be highly consistent. But unique thing could be different.

Logistics

Agree on logistical practices / ask questions

10

Chair

• Have people met / kicked-off already? Do you need any support to get going?

  • Everyone has kicked off!

• How do agenda items get put on the list? Do we have a deadline, or prereads? (This may be more pertinent later as we get more work flowing)

Finish Team Charter

Work in filling in the Team Charter

10

Chair

Review TTT survey

5

Chair

• What are other people doing with the results of the survey?

  • Plan to review at second meeting - mainly to see if there is anything the group wants to focus on, or particular issues we should address together.

  • Look at themes, and is there anything in here that’s actionable?

  • Expectation management: this won’t solve all our problems! But how to express that… Survey helps give insight into expectations.

• PPC results:

  • Will our group become a bottleneck?

  • Some libraries already in Alma and some not; how to manage the knowledge gaps?

  • How can the chair take this feedback to use in the future?

Review material prep

Decide whether or not the urgency assigned to each issue is appropriate

Decide whether or not additional information needed for each issue

Decide whether an issue needed be broken into several

Decide which group should get what issues

45

PPC should review the Critical Issues (Phase 3) before their FG meetings.

“What is your vision for your Functional Area?”

Not immediately jumping to HOW - before we go there, we need to figure out what, why, and why now?

https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_HarmonizationPrinciples.pdf

Review TTT survey

10

time permitting

Parking Lot

Save these issues for future discussion

TOTAL

80 / 90