2020-06-30 Op Leads (PM) Meeting notes

Checkin/quick updates

Shorten meetings to 50 minutes? Update the calendar invite or just agree to stop at 50 minutes?

10

All

SILS Service Manager (recurring)

0

Caitlin

SILS All Chairs meeting (recurring)

• Note-taking: Lena

• Facilitating: Lena

• Monitoring chat: Ben, Neil (If you ask a question for the speaker you are purposely not interrupting so wait until the end of the speakers talk/obvious pause)

• Track attendance (lightweight - count?): Ben

Topic for next meeting on July 1: Principles (Günter), Decision template (see below)

• Communication plan needs to be part of the decision-making process and included on each decision page (Ben)

• Consult with PMs as needed to ensure the RACI section is filled out properly.

• <5 minutes each: Liz, Lisa, Xiaoli, Josephine - guest speakers

0

Lena

Nothing new to report. We’re ready for the meeting.

SILS project blog (recurring)

Items for the blog?

0

All

Alma Training (recurring)

Catch everyone up on Alma Vanguard Training communications plan and upcoming work for IT

30

Neil, Caitlin

(Ops Leads) Ongoing checkin

1. Is anything blocked or behind schedule?

2. What deliverables are coming in the next week?

3. Any decisions, consultations or approvals needed in the next week? 

4. Do you need anything?

5

All

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Hold until July 2

Work in progress (Com Leads)

• Communication flows diagram

• Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu)

• Communicating from project to local groups (where to document this?)

• Blogs

• Virtual town halls

• Meetings with chairs on their communication plans

FYI

Ben, Adrian

Work in progress (PM Leads)

• All chairs meeting

• Premortem risk actions

• RACI

• Training webinars on project tools and best practices

• Phase 3.5 report

FYI

Christine, Lena, Neil

Parking Lot

Total

45/60