2020-06-30 Op Leads (PM) Meeting notes

Date

30 Jun 2020 11-12 pm

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads, out
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, PPC/IC liaison (incoming SILS Service Manager)
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates	Shorten meetings to 50 minutes? Update the calendar invite or just agree to stop at 50 minutes? Anything pressing for July 2 Ops Leads meeting or cancel?	10	All
2	SILS Service Manager (recurring)		0	Caitlin
3	SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Lena Monitoring chat: Ben, Neil (If you ask a question for the speaker you are purposely not interrupting so wait until the end of the speakers talk/obvious pause) Track attendance (lightweight - count?): Ben	Topic for next meeting on July 1: Principles (Günter), Decision template (see below) Communication plan needs to be part of the decision-making process and included on each decision page (Ben) Consult with PMs as needed to ensure the RACI section is filled out properly. <5 minutes each: Liz, Lisa, Xiaoli, Josephine - guest speakers	0	Lena	Nothing new to report. We’re ready for the meeting.
4	SILS project blog (recurring)	Items for the blog?	0	All
5	Alma Training (recurring)	Catch everyone up on Alma Vanguard Training communications plan and upcoming work for IT	30	Neil, Caitlin
6	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	5	All
7	(COM) SILS Communications Calendar	Awareness of upcoming communications and anything needed	0	Ben, Adrian	Hold until July 2
8	Work in progress (Com Leads)	Communication flows diagram Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu) Communicating from project to local groups (where to document this?) Blogs Virtual town halls Meetings with chairs on their communication plans	FYI	Ben, Adrian
9	Work in progress (PM Leads)	All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report	FYI	Christine, Lena, Neil
10	Parking Lot
11		Total	45/60

Future Agenda items

Review outstanding premortem risk mitigation actions with PM Lead