2020-07-14 Op Leads (PM) Meeting notes

Date

Jul 14, 2020 11-12 pm

Attendees

  • @Christine Barone (Unlicensed) , Co-chair, PM Leads, out

  • @Lena Zentall (Unlicensed) , Co-chair, PM Leads

  • @Ben Alkaly (Unlicensed), Com Leads

  • @Caitlin Nelson, SILS Service Manager

  • @Adrian Petrisor, Com Leads

  • @Neil Weingarten, PM Leads

Discussion items

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

Checkin/quick updates

 

0

All

 

 

 

 

2

SILS Service Manager (recurring)

 

15

Caitlin

 

 

 

3

SILS All Chairs meeting (recurring)

  • Note-taking: Lena

  • Facilitating: Lena

  • Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause)

  • Track attendance: Lena

Topic for next meeting July 15:

  • Decision template

  • Comm Leads update? No.

Confirm roles

 

5

All

  • Use same roles as last time.

 

@Caitlin Nelson will add a summary of where we are at in determining who will have access to the vanguard IZ/NZ environment
4

Virtual town hall

Review presentation by Com Leads and PM Leads

Assign backup buddy?

Roles during town hall:

  • Facilitate: Ben, Adrian

  • Monitor chat: PMs

  • Track attendance count: PMs

  • Note-taking? Capture questions that could not be answered

30

All

  •  

 

 

5

Virtual town hall for UC staff?

Open up our Cohort town hall to anyone?

Replace DOC webinars with our own town hall series?

10

All

  • HOLD FOR ADRIAN

  • How often?

  • What milestones should we align these webinars with? Or do we do them every quarter?

  • Produce them ourselves?

 

 

6

SILS project blog (recurring)

Items for the blog?

0

All

 

 

 

7

Alma Training (recurring)

 

0

Neil

 

 

 

8

(Ops Leads) Ongoing checkin

  1. Is anything blocked or behind schedule?

  2. What deliverables are coming in the next week?

  3. Any decisions, consultations or approvals needed in the next week? 

  4. Do you need anything?

5

All

 

 

 

9

(COM) SILS Communications Calendar

Awareness of upcoming communications and anything needed

0

Ben, Adrian

Last SILS News was June 3 - time for another message: update on Vanguard.

 

 

 

10

Work in progress (Com Leads)

 

FYI

Ben, Adrian

 

 

 

11

Work in progress (PM Leads)

  • All chairs meeting

  • Premortem risk actions

  • RACI

  • Training webinars on project tools and best practices

  • Phase 3.5 report

FYI

Christine, Lena, Neil

 

 

 

12

Parking Lot

 

 

 

 

 

 

13

 

Total

55/60

 

 

 

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu