2022-03-15 Steering Committee meeting notes

Attendees

@Peter Devine , UC San Diego
@Jason Newborn , UC Davis (vice chair)
@Linda Michelle Weinberger , UC Irvine
@Alison Ray (CDL) , California Digital Library (chair)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	record meeting	make sure Alison records meeting ; do we need a note taker?	1	Alison	everybody chime in with notes as desired
2	Round up / review of relevant docs	placeholder for links			Hand off Spreadsheet favorite projects document Work Plan: Resource Sharing
3	Question: Should RS OST do a ‘taking the temperature’ survey?	decided yes / no on RS OST doing sample survey if yes: how survey would be used (optional: assign single person to think on this offline)	7	@Alison Ray (CDL)	Sample survey	don’t bother, missed moment
4	Transfer projects to work plan	Get all (or at least most) of the projects onto the work plan on confluence. bonus: retire hand off docs to ‘finished’ folder in gdrive		all	DONE!!!!
5	How to get new projects onto work plan				OT can assign projects (no other group) externally, requests to chair & vchair from RS OST members → how to submit projects to SC (how to make sure SC actually reviews projects & maybe lets submitter know) all projects get reviewed by RS OST SC		@Alison Ray (CDL) make gform for new work plan ideas Mar 17, 2022 @Alison Ray (CDL) make standing agenda item to review any new projects (include form + anything mailed to chair/vchair) Mar 31, 2022
6	(Bonus): Refine a project	pick a project off the plan; decide appropriate next steps; consider pathway/strategy to get project going				do next time: analytics and? tipasa
7
8
9	Wrap up	Review actions and decisions	5				@Alison Ray (CDL) put RS OST SC item on main RS 3/23/22 agenda with updates Mar 17, 2022
10	Parking Lot	Capture important topics for future discussion			Create working definition of “priority” for use with RS OST work plan How to measure capacity of RS OST for work projects tool (confluence) review - how annoying is it to have the sc agendas intermixed with regular rs agendas?
11		Total	x/x