2024-06-06 Meeting notes

Updates/announcements (Please add in advance)

Share information

10 min

All

Start recording!

Hermine (UCLA)

• Sent https://docs.google.com/spreadsheets/d/1M2G6zkPrUM0R7FZ-rNWmFdU4rrQpQsY5B5MUfBdR7Cg/edit?usp=sharing to CDL staff working on ETDs; they will meet with us on June 20.

• 2024-06-04 All Chairs Meeting notes

• Has anyone else used Excel Alma Lookup? I’ve been playing around with it and it seems really promising! UCSD was part of testing this.

• Weird display issues where local lds fields aren’t showing up in Primo for some records (example: https://search.library.ucla.edu/permalink/01UCS_LAL/1763hao/alma9943280113606533--Notes, Publication Information not displaying) but not others. We’re hoping it’s a semi-annual reindexing issue that will resolve itself. UPDATE: it’s a regression and they’re supposed to fix it tonight.

Ryan (UCSD)

• We’re trying to get authority control going in our IZ for our local records (have about 250K of them). We have the PTC job set up to do everything except LCNAMES. What it changes is spotty so we’re still communicating with Ex Libris about that.

TJ (UCD)

• We begin to incorporate cleaning up headings that appear on the Authority Control Task List from January 2024

• We will begin to import BIBFRAME descriptions from Sinopia into Production Alma Institutional Zone later this month. All these records are for locally purchased non-UC Davis ETDs only accessible for UCD affiliated persons. They will stay in IZ and will not be added to the WorldCat database (at least, for now.) Example

ETD Coding in field 007: we will use all required subfields. Example: cr#un#|||||||| (copied from Alma)

Consider in the future - retention of 908 fields. We have a lot of 908 fields that indicate a change only to field 040.

Review action items

Check in on action items

5 mins

All

Task Report

Meridian demo debrief

10 mins

• Feedback from campuses?

• Any interest in asking OT to pursue a quote?

Check in on local data

10 min

https://docs.google.com/spreadsheets/d/1W9veEVN1Fq73NezDzWLPLEc7f3F246KVVmwWI83uJVU/edit?usp=sharing

• 992 report has a lot of local extension data that campuses may need to clean up, but we’re waiting for the reindex to finish.

Review workplan

10 min

Work Plan: Resource Management

Review/update; prepare for transfer of power.

Upcoming meetings

5 min

Hermine

June 20 - Hermine on vacation; TJ chairing meeting with CDL staff to discuss ETD records

July 4 - Chair change-over + holiday

Additional discussion (if time)

Parking Lot

https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing

Authority Control in the NZ

Total

/60