2023-05-24 OT-SC Meeting notes

Ex Libris support

9:51am - 10:01am min

Team

• CJK Doc discussed

  • document presented to OT Slack channel on 5/23/23

  • feedback requested from OT by next meeting on 5/31/23

  • OT members need to discuss with local stakeholders and present that information at the next OT meeting (5/31/23)

  • re-indexing related to CJK will be sandwiched between other re-indexing events (must happen in the IZ before the NZ)

• Tom Bustos to distribute email with CJK Doc and request feedback for next meeting 5/31/23

All Chairs meeting update

9:14am - 9:51am mins

Tom

• Michelle to meet with Jackie and Tom (invite Caitlin when a meeting is set) regarding e-resources issues (https://uc-sils.atlassian.net/wiki/spaces/ER/pages/1865613330/Multi-Part+E-Collections)

  • quote from document: “ERES work can focus on “how” to implement goals/best practices, but unable to develop the policies and determine “why” things should happen”

  • OST should only be making recommendations, not developing policy

  • AC seems to be looking to add stakeholders to assist in making decisions

  • decision page does not currently contain available choices, but a vague call for more stakeholders and resources instead (needs clarification - they are the experts and need to be more specific on their needs)

• Transition to new group: Ideally incoming group of AC will be more functional instead of purely informational

  • Goals:

    • help other subgroups harmonize/organize to take action

    • assist subgroups in understanding their roles and ways they interact with/influence each other

    • currently conduct round robin in a written format, perhaps start asking for decision updates

      • example referenced: 2023-5-23 All Chairs Meeting notes

    • decision making should happen at subgroup level (subgroups should contain the experts)

• Suggestion for SILS OT SC members

  • provide instruction on necessary project management skills to AC and other groups

  • suggest additional assistance in these groups

    • Ex: designated notetaker

Executive Session

• Private Discussion

5 mins

Team

Build agenda for next OT meeting

• Build and finalize the agenda for next week’s OT meeting

5 mins

Team

• See proposed agenda here

Miscellaneous

Parking Lot

Capture important topics for future discussion

5 mins

Team

• Data Visibility issues email from Gem - any updates?

• SILS Community Slack proposal - outcome of discussion with OT?

Total

25 mins