2024-01-10 Meeting notes

The meeting recording is available for download in the OT Shared Google Folder, which you can access using this link:

Updates - from All-Chairs, Leadership Group, etc.

• Provide updates from other SILS meetings

5 mins

Jackie/Team

• ELUNA and IGeLU advisory group update

  • Tamara (Tammy) Guziejka has agreed to represent UC

Q & A Session - Including Questions on Slack since last meeting

• Any questions from the team?

• Questions from Slack?

5 mins

Team

• request from Greg Furguson

  • A request for each campus to provide the current number of mononym user records in your Alma database

    • Numbers still needed from UCB, UCD, UCI, UCLA, UCM, and UCR

  • Question regarding Network User Records (primary vs. preferred name fields)

Topics or questions for the Ex Libris Support Meeting

• Ex Libris Support Meeting Agendas & Notes

• Any topics or questions that should be addressed at the next monthly Ex Libris Support Meeting?

• Ticket roundup?

5 mins

Jackie/ Team

• Last meeting was 12/15/23

• Vote on Organization Unit Name Change (Ex Libris Ticket: 06620571)

  • may need to postpone vote to a later date if more discussion is needed

Proposal for Expanded NZ Access

• continue to discuss document sent to OT via Slack

• Goal: provide feedback and vote on the proposal

15 mins

Jackie/Team

• Document for review: Proposal for Expanded Network Zone Access

Lessons Learned on Kanopy kbase from UCSC

• Updates?

5 mins

Sarah

State of SILS

• continue to discuss format and topics to review for the January Town Hall Meeting

5 mins

Jackie

• Draft of State of SILS Agenda

Tipasa

• discuss decision page

10 mins

Jackie/Team

• Tipasa Testing

• Request from Allison Ray: “Please send any questions, comments, suggestions to the RS OST (sils-rs-l@listserv.ucop.edu) or your campus’s RS OST representative. If the January 26, 2024 date does not work for your group, please inform RS OST via the listserv (sils-rs-l@listserv.ucop.edu), or contact the RS OST chair (Jason Newborn, UCD), vice-chair (Kristen Van Vliet), and VDX replacement project lead (Alison Ray, CDL).”

Pending projects / materials:

FYI updates on anything we’re waiting for

5 mins

Team

• Data Forms Privacy - revisit after data policy and privacy project team recommendations have been published

Review/Update OT Workplan

• Follow-up discussion on review/update to the OT Workplan from OT-SC meeting

• continue working through status of incomplete items

5 mins

Jackie/ Team

• Document for reference: Known Issues

  • update from Gem on a prototype for sharing this kind of information?

• For discussion: Training Documentation Hub

Executive Session

Private discussion as needed

5 mins

Parking Lot

Capture important topics for future discussion

5 mins

• Taking the Temperature Survey

  • Discuss Responses from Survey, particularly the What worries you? and What are you most excited about? sections

  • incorporate into the reboot

Total

60-70 mins