2023-06-21

Attendees (Survey Analysis Subgroup)

@Marcia Barrett (UCSC)
@Catherine Busselen (UCSB)
@Claudia Conrad (CDL)
@Naomi Shiraishi (UCB)
@Israel Yáñez (UCD)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING Announcements	Assignment for entire group: Review Survey Data - Read Me folder contents (local projects & local practices summaries)		@Marcia Barrett
2	Local discussions, priorities, and remediation Non-LC vocabularies & Non-English metadata Policies, Automated processes, Display, and User Reporting DEIA Metadata needs & System Role	Pull out & summarize strong themes for each section		@Marcia Barrett	Questions Include unit/department when reported? For internal report only (anonymity concerns)? How long should report be? We want people to read it! Reporting the data versus analysis/observation on where we are now, based on this data Include a high-level Executive Summary Report narrative responses by campus? Yes for internal report Or not identify campus at all? Not for the external report! Listing comments, then include observations Some participants gave permision to quote them. We should not any not granted permission to quote in the external report. Draft report Include summary of each section Number of responses/campuses Are there questions that had a low response rate? (red columns, how DEIA is prioritized) Observations Many respondents did not know or weren’t sure what their campus is doing Some responses from the same campus gave opposite feedback What are common themes throughout all the responses Problems with Survey Terms or phrases lacked definitions Respondents could not speak for their entire campus Questions we still have Use for focus groups Does this group need to gather these and incorporate in the report? Have the large group identify questions?	Copy summaries from each draft into our Summary document Create an Executive Summary, including our observations of the responses Identify which responses we have permission to quote Share responses with entire group
3	Survey Report	Decision on formatting of the report Decision on report versus appendices content Other survey data - # of responses, demographics, etc. Anything else?		@Marcia Barrett
4	Wrap Up
5		Total	60 min