(post go-live) Publishing profile for Google Books/HathiTrust
Legend: not started IN PROGRESS STALLED decided
Status | decided |
---|---|
Scope | post go-live |
Description | Create a standard record output for items being sent for Google books/HathiTrust digitization |
Decision | see below |
Owning group | RMFG |
Approver | PPC |
Stakeholders | R = RMFG |
Decision-making process |
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Priority |
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Due date | Aug 25, 2021 |
Recommendation
RMFG recommends the following publishing profile/CDL data elements:
Common Data Elements | Proposed field |
Bibliographic System ID | 001 |
OCLC Number | 035 $a (OCoLC) |
Bibliographic System Item ID | 991$a |
Item barcode | 991$b |
Call number | 991$c |
Item Enumeration/Chronology | description: 991$d enum A: 991$e enum B: 991$f Chron I: 991$g Chron J: 991$h
|
Other item identifiers | 991$q |
Item Print Holding Status | 991$s |
Item Condition | 991$z |
Former Bibliographic System ID(s) | 996$a AND 035 $z Standard prefixes to be added prior to sending to CDL: (UCBmil) (UCDalma) (UCIalma) (UCLAvoy) (UCMwms) (UCRalma) (UCSBalma) (UCSCalma) (UCSDmil) (UCSFmil) |
Updated 9/7/2021 to include 035 $z
Reasoning
Standard exports will make it easier for CDL to process metadata from all of the UC campuses and also allow us to share workflows with one another. The data elements listed above were the ones needed by CDL to process Google Book/HathiTrust items. Any other needed elements can be added by campuses as needed.
Background
CDL submitted a request to RMFG asking for a single export format to support digization workflows:
“The efficiency and efficacy of the SILS workflows described in this document would be substantially improved by the following two recommendations:
Establishing a single, common standardized export format: this would dramatically reduce the resources required to reconfigure digitization support systems and would simplify long-term management, maintenance, corrections, and updates.
Providing CDL with the ability to view and extract metadata directly: this would allow CDL to correct, update, remediate, etc. systems that it coordinates when campuses are unable, ex. HathiTrust. This would also help with triage activities, long-term preservation and management, etc.”
RMFG is unable to address the second request for the time being since it would involve a long discussion of access/permissions and roles but did feel that we could address the first request.
Questions to consider
Can we repurpose existing publishing profiles at already-Alma campuses
Can we build something that is reusable for other digitization efforts
How MARC21 compliant does the profile need to be (Alma and MARCEdit may not throw errors but other system/data processing tools will)
Action Log
Action/Point Person | Expected Completion Date | Notes | Status |
---|---|---|---|
Proposal draft complete | 8/25/2021 |
| done |
PPC approval | 8/27/2021 |
| done |
Update | 9/7/2021 | Added 035 $z for Former system ID after consultation with CDL | done |
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