2024-04-25 Meeting notes

Updates/announcements (Please add in advance)

Share information

10 min

All

Start recording!

Hermine/UCLA:

• https://github.com/ucsils/resource_management is up--anything else that should be added? TJ and Hermine are administrators; will need to be part of onboarding.

  • Will be used primarily for “officially” storing rules because anyone can edit them and there is no version control in Alma.

• Sent feedback to CDL ETD team on 4/18.

Shi/SCP:

• ETD updates:

  • Looking at setting up OCLC Data Sync Collection

    • May want to make sure others are not already adding UC ETDs to OCLC; CLD eScholarship is contributing records through the Digital Collection Gateway and may not have a lot of control over which collections are included; some campuses are fine with the duplicate records in OCLC

  • “qt” appears before the identifier in 024 but not in the 856 – why? (e.g., OCLC #1423483923)

  • Will the Merritt ID in 924 be added to the OCLC record?

  • Should records for perpetually embargoed ETDs be sent to OCLC?

    • May depend on how discoverable they should be and if they are visible in eScholarship

  • ProQuest records vs. RM proposed record

    • There are some differences, so we might want to request a sample of UC ETD records from ProQuest

Catherine/UCSB:

• Testing updating Music Library locations to Main Library locations, etc.

• Hermine Vermeij: Ask CDL how they handle permanently embargoed ETDs (e.g., are they discoverable in eScholarship?)
• Request a sample of UC ETD records from ProQuest

Review action items

Check in on action items

5 mins

All

Task Report

Local data in NZ check-in

10 min

All

https://docs.google.com/spreadsheets/d/1W9veEVN1Fq73NezDzWLPLEc7f3F246KVVmwWI83uJVU/edit?usp=sharing

• How is local data cleanup going?

  • Progressing; campuses are at various stages of cleanup

• Revisit stripping most 9XX fields out in norm rule?UC Network Zone Rule Change Request Tracking Page

  • Fields 935, 938, 945, 948, 98X, 993, 994 are already stripped out

  • Normalization applies to the incoming record and does not impact records already in Alma

  • If we are seeing new fields that we have already cleaned up, we may need to do more outreach and training to make sure catalogers know how to enter them correctly

• Run the reports one last time before making changes to the norm rules

• Everyone continue cleaning up local data in NZ records
• Hermine Vermeij: Update spreadsheet for campuses to check off when they are finished (if they want)

856

15 min

https://docs.google.com/spreadsheets/d/1VmKqAVlv0j_i7jENxklnVdQX4cpdpq-G1j46O00taqM/edit?usp=sharing

• MARC documentation - 3 = Component part(s) of resource; 4 = Version of component part(s) of resource

• Continue allowing through norm rule? Or strip out?

• No change to the norm rule at this time; there is not enough data to make a decision

• Coding for tables of contents:

  • When possible, use indicators 43 or 44 as appropriate

  • Alternatively, accept indicators as provided

035 editing restriction

5 min

Testing in sandbox--how’s it going? Time to get campus feedback? Or expand first in sandbox (other 59X, 950-999… ?)

Restricting Editing of NZ Fields

• Will make the restriction for editing the 035 field first and separately from other fields

• Configuration change will be made close to the UC-wide session

• Hermine Vermeij: Find and schedule a time for a UC-wide sharing session for restricting 035 editing in NZ records and how to use the norm process to mark NZ bibs for deletion

May Alma release

15 min.

https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/Alma_2024_Release_Notes?mon=202405BASE

• Physical item templates

• Restrict deletion of NZ bib records with related records and/or local extensions

• Support parallel work in multiple browser tabs

• Scheduling support for manual jobs

• Others?

Additional discussion (if time)

Parking Lot

https://docs.google.com/document/d/18_pZKpvg4KKShzyqrbwqP2p8Cf0SkC_wlfgxxGo2UzM/edit?usp=sharing

Authority Control in the NZ

Total

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