2023-08-10 ERES Steering Committee meeting notes

Attendees

@Paula Pascual , UC Irvine (Vice Chair)
@Tamara Pilko , UC Santa Cruz (Chair)
@Sherry Lochhaas , California Digital Library
regrets:

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Agree on our purpose	Update Steering Committee (ERES OST) page	5	all	guide/manage work plan
2	Work Plan approach (items 4-8 are options)	discuss how to manage the Work Plan: E-Resources	20	all	Create working definition of “priority” for use with ERES work plan Priority (order of execution) questions to ask: frequency that members encounter the issue if not addressed - will it impede local workflows? does it affect other areas of our work? Do we have some/most of the information we need? Is it contingent on other groups (SILS or other)? High Medium Low <blank> Status ON HOLD - being investigated DELEGATED - do not use unless this is a joint deliverable that is with another SILS group for evaluation IN PROGRESS STALLED - do not use DONE NOT STARTED
3	New ideas	how to discuss & place appropriately any new idea submissions		all	--hold on new items Do we want a form like Resource Sharing? Resource Sharing OST New Idea form how often to review?
4	Review ‘delegated’ projects on Work Plan: E-Resources	Can we delete these? They are no longer our responsibility?		all	deleted/edited existing delegated items DELEGATED - do not use unless this is a joint deliverable that is with another SILS group for evaluation
5	Review ‘in progress’ projects on Work Plan: E-Resources	Any projects nearing “due date”? Assign a project lead? Check-in monthly? quarterly?		all	next mtg
6	Review ‘stalled’ projects on Work Plan: E-Resources	What next steps are needed?		all	reviewed - will no longer use this status
7	Review queue of projects on work plan	What would be next potential project(s) to start on? What do we want to keep? What to remove? (either delete or give to other OST)			next mtg
8	Wrap up	Review actions and decisions	4		For next mtg: Contact in notes - is that a project lead? think about decision page versus policy/documentation, how to denote
9	Parking Lot	Capture important topics for future discussion
10		Total	x/x