Target Go-Live Date

Legend: not started IN PROGRESS STALLED decided

Status	Decided
Description	The selection of Target Go-live Date for summer 2021
Decision	July 27, 2021 will be the Go-Live date
Owning group	Implementation Coordinators (SILS-IC-L@listserv.ucop.edu)
Approvers	Working Group
Stakeholders	R = Implementation Coordinators A = WG C = Campus stakeholders I = CoUL, DOC and campus leadership, WG, public
Decision-making process	CONSULT: A confluence page is made about the topic and disseminated to stakeholders; Campus leadership and Implementation Coordinators discuss locally the Target Go-live Date Choice; Campus leadership approves the Target Go-live Date Choice; Implementation Coordinators discuss their findings together. DECIDE: Implementation Coordinators make a decision for Target Go-live Date Choice CONSENT SIGN OFF: Working Group signs off on recommendation
Priority	Choose one: Mandatory before Go-live Useful before Go-live Within one year after go-live Post-live (1-5 years)
Due date	Mar 20, 2020

Recommendation

The implementation coordinators recommend the following Target Go-live Date Choice: 27 Jul 2021 for the following reasons: had the highest preference from all IC campuses, and none of the IC campuses indicated this was a "Hard Veto" date.

Background

Ex Libris asked us to confirm a target go-live date for the summer of 2021. In the RFP and contract we specific a timeline that could take us through August 31, 2021, but preliminary consensus is that that would be too late for UCB / UCM, whose fall sessions start earlier. They penciled us in for July 20th (Tues) and we can either confirm that date or suggest a new one.

Previous go-live dates have typically been on a Tuesday, so we’re looking for a Tuesday in July or August, 2021 that would work for campuses.

Aspects to consider

Quarter vs Semester campuses
Final exams for summer sessions
Fiscal turnover?
Going live well before fall in order to get educational materials ready, training, instructions, and work out the kinks in the system.
Public services training

Team Documents

Target go-live date voting sheet (Drive)

Action Log

Action/Point Person	Expected Completion Date	Notes	Status

Action/Point Person	Expected Completion Date	Notes	Status
Send out task email @Caitlin Nelson	Feb 28, 2020		done
Input feedback “fist-of-five” style in the spreadsheet for which date(s) work best for your campus @Bill Hackenberg (UCLA) (Unlicensed)	Mar 6, 2020	All campuses completed	done
Analyze results and suggest best date @Caitlin Nelson	Mar 9, 2020	We took out any line with a “hard veto” vote of 1, then of the two remaining, 7/27 had the highest value votes.	done
WG to approve recommendation @Lena Zentall (Unlicensed)	Mar 20, 2020	Asynchronous approval?	done