2021-08-17 Meeting notes

Aug 17, 2021 03:10-04:30 PM

Zoom: contact chair for link and password

Attendees

@Cathleen Lu
@Hermine Vermeij
@Jean Dickinson (Unlicensed)
@Belinda Egan (Unlicensed)
@Latasha Means
@Martha McTear (Unlicensed)
@Sarah Wallbank (Unlicensed) (co-chair)
@Shi Deng
@TJ Kao
@Yoko Kudo (notes)
@Elizabeth Miraglia (chair)

Not attending

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Local group takeaways	Actions
1	Updates (please add in advance)		10 mins		Liz: UCSD is waiting to get SAML set up before we start using our sandboxes, hoping for this week Requested a report from Gem for the UCLA 035 question. Will send around today/tomorrow Hermine: Involvement in NERS (New Enhancements Request System) - Have we discussed as a consortium how we will participate in NERS? Anyone can submit ideas to Idea Exchange; participation in NERS seems to be more structured. Cataloging things that are already indexed in CDI - should we have a policy about it? I keep adding examples to our NZ/IZ syncing SF ticket (some records have gone days after updating NZ; IZ still as before); waiting for info from ExL. Going to start a group to develop bound-with procedures. Try this out? https://knowledge.exlibrisgroup.com/Alma/Product_Documentation/010Alma_Online_Help_(English)/Physical_Resource_Management/070_Configuring_Resource_Management/009Configuring_Related_Records_for_Physical_Inventory#MARC_21 Any considerations? What are you all doing with 956s? We’re considering deleting them, but might want to keep them around just in case… probably don’t want to maintain them. UCB: The long email I sent yesterday about – one of the two 035$a fields within an NZ bib being the original UCLA Voyager bib number that they had not removed. The systemwide ILS DC group has noted/discussed the problem since this will need to be investigated further and resolved first at the NZ level, then further cleanup after that.		In Alma, go to Help (upper right corner) > Premium Sandbox. SAML is one of the options. Bound-withs: Harmonize the procedures eventually? Some campuses continue with their practices (e.g., dummy records) for now.	Coordinated enhancement requests: Liz will ask the SILS chairs for their thoughts. Liz will send out (post go-live) Identifying bound-with bibliographic records in the UC NZ for fist of five vote.
2	HathiTrust/publishing profiles for digitization		10 mins		Draft One point of contention: capital letters are not valid MARC subfields			Campuses get feedback from their contacts on the updated draft, by Monday, 8/23
3	Language for RLF holdings for analytics (Standard notes to the records instructing users to also search on the journal/series)		10 mins		(Go-live) RLF Bibliographic, holdings, and item records in campus IZs		UCLA’s example https://search.library.ucla.edu/permalink/01UCS_LAL/1763hao/alma998283813606533	Find examples of the text campuses use , add them to Google doc, and we find one that work for all campuses Seek feedback from Discovery FG as well.
4	856 removal		20		CDL is going to start removing 856 40 fields this week. Re: 856 41: at least one campus has requested that we keep some 41s for TOC and other data. Do we feel that this data is useful system-wide?		9/1~ start to pull 856 41s. 9/1: campuses that are ok with all 41s being removed 9/15: remaining campuses Systemwide preference on what to do with 41s? UCSB has links to audio files that could be valuable to all campuses	See if there is a way to identify any 41s campuses would like to keep
5	Post-mortem		10 mins		Document			Feel free to add responses
6	Next meeting (8/31)						UC-wide study hall Giving a prompt/specific topic for each session may help encourage more interaction Confluence page for the UC-wide study hall with a link to google doc for questions