2022-05-05 SILS Ops Meeting Notes

STANDING ITEM: review https://uc-sils.atlassian.net/wiki/spaces/SOC/pages/1877704705

any blockers on tasks?

5

all

STANDING ITEM: Any AskSILS / SILS News or other tool requests?

Are there blockers for anything that’s come in? Are there any we need to talk about?

5

CN

OARM-PT and CDLNZ-PT set up: CN has been doing this, no problems so far.

tools review (sils ops space opening?) (team) May 5, 2022

Decide whether we want to open or not

5

Team

1. yes, open space

Lena’s website thing

rubber stamp this & who gets to do it?

1

Lena

Possible website cleanup (low priority) --edit this sentence (on the SILS web page): “Learn more about the SILS project, including the history, contacts, and news.” https://cdlib.org/services/d2d/sils/  (It’s right after the opening paragraph). Maybe “Learn about the SILS governance, including rosters, news, and history”? (edited) 

Anna Striker, WEST message

questions:

What does WEST need? (NZ could do analytics report(s), NOT extracts) → how/who gets this info?

How often does this happen? ans: every other year
Is it exactly the same for each campus?
What is the output? (mrc file? xml?)

Bandwidth:
1st: how much time can we give to scoping the questions?
2nd: how much time could soc give to project?

C, G, & A

“I'm currently working with WEST members to get their records for retained materials and I got a question from one of the UC campuses that I'm hoping you can help me with. The task we're asking them to do is to publish a file of holdings records for the materials they've committed for WEST and UCL Shared Print, which we will load into AGUA so we have a record of the work they've completed. They're asking if it's possible, in our new SILS environment, for us (CDL) to do this work for them. This is certainly beyond my capabilities, but is this something that CDL is able to do (either is capable of doing at all  in the current architecture or has the bandwidth to do), either now or in the future?”

Awareness: Alma Jobs

Awareness about Alma functionality and discussion of what if anything we can do.

GSL

Alma jobs often imply they are finished before they really are. Sometimes we can wait for them.

1. Submit a ticket with ExL and be explicit we want a root cause discussion, not solving one specific time.

2. Put something on DocHub once we know a little more

@Gem Stone-Logan Record example of multi-match job not finishing. See if can find example of when UCB records didn’t completely appear in NZ immediately.

@Gem Stone-Logan Create a draft of Ex Libris ticket for discussing it not being clear when jobs finish.

update for NZ approved users; What’s the status on this?

Get a current list of approved requesters on the SOC space

CN

This is the list of approved job requesters - we need to get it up to date with All Chairs, and post a list of approved folks.

There was not one specific page with a list - there were several decision pages with the approved people.

Wrap up

Review actions and decisions

5

Parking Lot

Capture important topics for future discussion

Collections process automation; Let’s wait until the needs assessment of CDL Shared Collections re:SILS has been started. (Joe/Gem)

should silsops sign up for updates? (alison)

enable public (anonymous) view of user profiles in confluence? (Alison)

add ‘term’ (years member will serve in sils gov; eg “Alison Ray, 2022-2026”) to page Jun 15, 2023

x/x