2022-10-11 AllChairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Tamara Pilko, eResources Operations Subteam vice chair
Jesse Kruppa, Discovery Operations Subteam chair
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative (absent)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Collaborative Work Tools Project Team	Focus group discussion	40	Special Guest: Collaborate Work Tools project team: Lena Zentall; Rachel Hu, Roger Smith
2	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST Team continues working on harmonizing AFN protocols and procedures for both lending and borrowing campus actions to address damaged returned items, items lost in transit to the borrowing institution, claims returned, missing items from the hold shelves. and others. Team is also working on generating uniform language for AFN Fines and Fees webpage content to provide customers a cohesive and consistent experience. RM: CJK testing continues. We also reached out to DISC about implementing a similar change in Primo since (of course) they are separate WorldCat Updates session moved to 10/19 RS OST: PAUSING (not moving forward) on Timing of anonymization rules in order to capture AFN digitization analytic reports decision. Small group will meet with ExL to discuss possibility of using ‘user statistical category’ to fill this need. Best case scenario is that the category supplants the timing decision & that decision will die ( ) RS Analytics sub team finishing up ‘first phase’ (Alma data to support schedule c). Utilizing the “UCS” consortia community folder to share templates. Tipasa Transition Pilot phase underway. currently RS OST + ILL staff receiving training from OCLC on platform. ERES Asked by CDLNZ-PT to review Campus testing: Ordering CDL resources docs in conjunction with ACQ and provide feedback by Nov. 4 ACQ Asked by CDLNZ-PT to review Campus testing: Ordering CDL resources docs in conjunction with ACQ and provide feedback by Nov. 4 Planning future discussions about more granular campus level workflows looking for tips/tricks/streamlining options now that we’ve all got some experience DISC Divided UX and Configuration responsibilities into two focused subgroups. UX is establishing protocols, Configuration has started gathering information on CDI Filtering by Availability. Testing: Most popular search query at local institutions in view with availability off and on. We’ll compare notes at next Configuration meeting to start making decisions.
3	OST updates	Tom will be sending the updated “check in” template for Chairs/Co-Chairs to discuss and return	5	Tom	Not mandatory, but wanted back before the end of the year.
4	Work Plan reminders for OSTs	Understand the expectations and options for OSTs	10	Tom
5	STANDING - Work Plan Directory review		5	Team	Work Plan Directory
6	ExL Support Call Questions for the next call (10/17)	ExLibris / UC Library Support call Monday, October 17th. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)
7	Parking Lot	Capture important topics for future discussion
8		Total	55/60