2023-4-11 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RM: nothing major right now, we are starting to look at campus ETD procedures; also doing some sandbox work on behalf of the “UC Palace Project,” to load some records into the NZ sandbox so they can review a new possible project RS OST: projects moving along (described in our work plan): Tipasa Transition, consortia block (with F OST), user stat categories (for Analytics), augmenting ILL-ing with P2P invesigation
2	Questions from Slack	FYI on anything quick that came up	5	Team	Any new issues or concerns from the teams? Michelle shared that there are some folks on E-resources that feel like they are not empowered to escalate issues to OT. They feel like they are not in a position to escalate identified consortial issues. She also stated that e-res has become stuck on most of their Work Plan items as they rely on CDL processes to be completed before E-Res work can continue.
3	UCLAS-integrated SILS Structure	Reminder on the escalation paths and expectations of the UCLAS-integrated SILS Structure	15	Tom	It has been some time since we have reviewed the expectations of SILS Governance structure and we have had numerous team member changes since our last review. I felt it is time to go over these briefly to see if there are any questions. https://libraries.universityofcalifornia.edu/wp-content/uploads/2021/08/SILS_UCLASintegrated_06232021_Final.pdf Tom shared that OT is working on a Transition Team charge to be recommended to the leadership group. This group would implement the recommended transition procedures that were previously shared with LG. IT would help share the concepts, structure, and practices of the SILS Governance Groups.
4	Alma CJK search implementation	Discuss any concerns regarding this implementation, expected to be done during the next re-indexing.	5	Tom	RMOST stated they feel ready to ask ExL to implement the CJK solution at the next re-indexing. (repository is on 7/2/23 and Primo is on 8/6/23). OT has some contingency requests that were expressed at a previous Support Meeting. We need those assurances while we prepare for this change. Do any OSTs have any other major concerns about this?	We need to be VERY explicit as to what we want them to do and know what they are implementing.	Tom will share with the OT that All Chairs is comfortable with OT’s contingency request and also wants to make sure our CJK request is very explicit in describing what type of CJK is being implemented and for them to be clear on what they are implementing.
5	Alma / Primo VE software review (Postpone until next meeting)	Get some direction from All Chairs	15	Caitlin	https://docs.google.com/document/d/1vKbUFEW9H98cxZpl0337NTufeQlSVOewPgK5ougy6Fs/edit SILS Operations Center will be working on a “write-up” for Operations Team for editing and finalizing.
6	ExLibris Support Call update	Upcoming Support call items	5	Team	Any issues to bring up can be sent to Caitlin or Tom to be brought to the Support Call representatives.
7	Community Slack Proposal	Discussion in OT: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0			Any questions about this?
8	STANDING - Work Plan Directory review		5	Team
9	Parking Lot	Capture important topics for future discussion
10		Total	55/60