(Go-live and beyond) Deleting UC Network Zone bibliographic records

Legend: not started IN PROGRESS STALLED decided

Status

decided

Scope

Go-live and beyod

Description

decide how to handle NZ bib record deletions

Decision

see below

Owning group

RMFG

Approver

PPC

Stakeholders

R = RMFG
A = RMFG
C = CDL ICs
I = All-cohort

Decision-making process

 

Priority

 

Due date

Jun 4, 2021

Recommendation

Campus staff should NOT delete the NZ copy of a given bibliographic record. Instead, they can unlink their IZ copy from the NZ and then delete their IZ copy. If the NZ record has no additional visible campus holdings, they can mark the NZ record for deletion using a 902 field:

902##$$a NZ RECORD REPORTED FOR DELETION

Reasoning

  • NZ records can appear “bare” (that is lacking inventory) but still be used by other records in the system that are not visible within a campus. For example:

    • Boundwiths and other related records

    • CZ portfolios with NZ bibliographic records

    • Holdings are still attached in OCLC and the record will be brought back in via WorldCat updates (see setting/unsetting OCLC holdings)

  • ExLibris and other consortia advise against deleting NZ records at the campus level. Some consortia use Google forms or other reporting mechanisms, but after consulting with the CDL ICs and confirming that some existing Alma campuses also use MARC fields, RMFG decided this was the most streamlined solution.

Background

 

 

Action Log

Action/Point Person

Expected Completion Date

Notes

Status

Action/Point Person

Expected Completion Date

Notes

Status

RMFG decision

6/1/2021

 

Done

PPC approval

6/4/2021

 

 

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