2023-11-20 Meeting Notes

Attendees

@Mark Marrow (UC Berkeley) - absent
@Tony Navarro (UC Davis)
@Lai Arakawa (UC Irvine)
@Sandra Farfan-Gracia (UC Los Angeles) - Vice-Chair
@Ross Anastos (UC Merced) - Chair
@Sahra Klawitter (UC Riverside)
@Mogilner Chamberlin, Ingred (UC San Diego)
@Eric.peterson (UC San Francisco)
@Lucely Chavez (UC Santa Barbara)
@Nicole Thomas (UC Santa Cruz)
@Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions/notes	Actions
1	General Check-In	discuss Alma release notes (if any)	5	All
2	Review OST workplan	Use membership transition time (June/July) to review our workplan with “fresh” eyes including: Are there items on the list that should be removed? Is anything missing? Priority/sequence of list? Related idea: Creating an F OST Steering Committee to help filter topics to add future topics to the agenda/workplan?	xx	All	Workplan page linked here. Each member think about participation/involvement in being on workplan steering committee. Perhaps 3-4 total members but I’m not opposed to more? Once workplan steering committee is formed we can prioritize/sequence the workplan, resume our discussion on the items below, then decide what to tackle on the workplan next!	Sandra and Sahra can help out on the workplan. Will push along as we get to it, perhaps have a draft completed by September to share with the OST.
3	Network Users, Analytics and Statistic reporting	Are we ok with network circulation (In-UC ILLs) being included in Resource Sharing report (C) and not in the circulation report (E)?	?	All	SILS AASA Project Team (UCOP Stats team) is leaning towards including Network User being included in the Schedule C statistics (instead of Schedule E). I don’t think we (F OST) have a problem with this, but they’re also asking RS OST. From what they understand these statistics being included in Schedule C would be much more detailed and they’ve done some checks to make sure items are being counted as circulation in the Fulfillment Analytics Report. Question: are we ok with leaving these stats out of (E) and instead having them be included in (C)?	Ross: I don’t see a problem with it on the surface. No one expressed any concerns but a few people were not present- ask again during the next meeting	11/20/23 Ross will confirm no concerns expressed from our OST. Thanks everyone!
4	What is considered “damage” to an item?		15-20		Task linked here. → Ross has not yet reached out to the RS OST, so perhaps this topic gets pushed into December/January?	Will discuss during next meeting	10/23/23 - Ross to create joint F/RS subteam for review. Sahra volunteered. Might not have anything to discuss for 11/6 meeting. 11/20/23 - pushing until January
5	Transit slips/notes for patrons with fines or fees		15-20		Task linked here. → We found out that no cancellations are being sent across the AFN. Have a bulleted list for our options and a couple items under “food for thought”.	Could discuss with the group on 11/6 or wait until the full membership is present. Notices working as they should, need to continue conversation around educating patrons and possible workarounds	10/25/23 - Sahra, Mark and Ross testing for cancellation reasons and user notifications. 11/20/23 - pushing until January
6	Fulfillment Work Plan	Ongoing review and update as needed. Link here.	xx	Ross	Housekeeping	Made edits last time to:	Ross will log any changes to the draft pages.
7	Wrap up/Topics for next time		5	All	parking lot:	Mark: FYI: November release for Alma has nothing for resource sharing or fulfillment. Lucely: seeing some problems with holds, confirmed it’s local. Will provide updates as I get them.