Local bibliographic data

Owning group

RM-CMOS

Type of documentation

Policy

As-of date

Jul 17, 2024

Related Ex Libris Documentation:

Network-Managed Records in a Network Zone - Ex Libris Knowledge Center 

Policy:

With few exceptions, all local data (i.e., data that is not in the WorldCat record) should be added to bibliographic records in local extensions. Local extensions will only be visible in your institution's instances of Alma and Primo VE. 

You can add a local extension by selecting “Add Local Extension” in the MDE (Editing Actions - Add Local Extension; or Ctrl+L):

You can also add local extensions via a template or by using an import profile--for those methods make sure $$9 LOCAL is appended to the end of the field. 

You can verify that a field is a local extension because it will have the “institution” icon. 

Currently, Alma is configured so that users may not add 590 fields directly to NZ records. 

It is not possible to add a local extension by adding the field in Connexion/Record Manager and exporting directly to the NZ via the OCLC Gateway Export. If you do export a record from Connexion/Record Manager with a local field, it will be added to the NZ.

Local data added to the NZ record not as local extensions will not be protected from overlay. 

Only certain fields can be added as local extensions (full mapping below): 09X, 59X, 69X, 77X, 78X, and 9XX.

 

Fields 900-949 are reserved for the Network Zone and should not be coded as local extensions. Campuses should not use this range for any local bib data, except for “transactional” fields used during imports that will be removed during normalization. This includes, but is not limited to, data generated during OCLC exports. The sole exception is 936 fields with both indicators blank (936##) and those can only be left as-is if the campus is sure that they have never included local data of any kind.

Exceptions:

Current field mappings:

Local 5XX data:

590

Local public note 

591-599

Other local 5XX data (optional)

 

 

Local 6XX data:

690

Local Subject Added Entry--Topical Term

691

Local Subject Added Entry--Geographic Name

692

Reserved for future use

693

Reserved for future use

694

Local Index Term--Genre/Form

695

Added Class Number

696

Local Subject Added Entry--Personal Name

697

Local Subject Added Entry--Corporate Name

698

Local Subject Added Entry--Meeting Name

699

Local Subject Added Entry--Uniform Title

 

NZ 9XX data 

Field/Range

Definition

Analytics

Notes

901

SCP former System ID

 

NZ Search Label: SCP Bib Number (901)

902

Report NZ record for deletion

 

 

904

MMS ID for merged record

 

System-generated

908

Shared NZ processing note (ex. RMFG MARCIVE test)

Local param 08**
NZ Local Param 02

 

910

Bound-with and related record note

 

 

920

SCP participating campus code

 

 

924

CDLA/SCP vendor title key or GOBI Order Key

 

NZ Search Label: SCP Title Key (924)

925

CDLA/SCP vendor invoice# via GOBI

 

 

926    

CDLA/SCP GOBI Collection ID

 

 

927-929

CDLA local use

 

 

930

SCP former 793 (collection title hook)

NZ Local Param 01

NZ Search Label: SCP Former 793 (930)

935

Suppressed record OCLC number

 

 

936

CDLA/SCP Collection name via GOBI

 

 

946

SCP copy of 856 (Including GOBI records)

NZ Local Param 03

NZ Search Label: SCP Copy of 856 (946)

949

SCP cataloger statistics (Including GOBI batch note)

NZ Local Param 04

NZ Search Label: SCP Statistics (949)

 

Local 9XX data

 

950-955

Not standardized

 

 

956

Copied 856 data 

 

 

957-968

Not standardized

 

 

969

Course reserved field

 

 

970

Local Added Entry--Personal Name

 

 

971

Local Added Entry--Corporate Name

 

 

972

Local Added Entry--Meeting Name

 

 

973

Local Added Entry--Uniform Title

 

Use for 793 data and (if desired) other local collection titles*

974

Local Added Entry--Uncontrolled Related/Analytical Title

 

 

975

Local Resource Identifier

 

 

976

Local Series Added Entry--Personal Name

 

 

977

Local Series Added Entry--Corporate Name

 

 

978

Local Series Added Entry--Meeting Name

 

 

979

Local Series Added Entry--Uniform Title

 

 

980-991

Not standardized

 

 

992

System IDs that pre-date the current migration (i.e. not your current system ID) (optional for campuses that want to use 1 field for their current ID and one for other IDs from previous migrations)

 

 

993-995

Not standardized

 

 

996

System IDs (both current IDs and previous IDs if only 1 field is desired)

Local param 09**

 

997-999

Not standardized

 

 

 

CZ 9XX data used by Ex Libris

Field

Description

Field

Description

906

A material type (e.g., JOURNAL, BOOK, or VIDEO) created when a title list is loaded into the Alma CZ. It doesn't display OOTB in Primo, and it's not used to generate resource or material type facets

922

A note added to CONSER records created by print to electronic record conversion. If a proper electronic CONSER record comes into the CZ, it will replace the converted record

999

An attribution note from an Ex Libris project that indicates the record was from the Harvard Library Bibliographic Dataset

 

 

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