Table of Contents

NZ Tips

Shared Folders

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Like every IZ Analytics, the Network Zone has a Shared Folder. In our case the folder is called University of California System 01UCS_NETWORK.

• Everyone with an NZ Analytics account has access to add, delete, and edit reports in this folder.

• DO NOT modify anyone’s folder or work. Instead, copy the report to your own folder:

  1. Locate the report you wish to copy.

  2. Click the More drop down and choose Copy.

  3. Browse to your own folder location.

  4. Click the Paste button on the toolbar.

  5. Verify your report runs correctly. If there are feeder reports, or something similar, you may need to copy them also.

• Any campus IZ Analytics which has enabled their configuration to view NZ reports can also view, but not change, reports in this folder. Any reports located in the NZ Shared Folder area, but run in the IZ, will only return IZ accessible data.

Useful Fields and Folders

Institution

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When using NZ Analytics it will default to retrieving information from both the network zone and all campuses. Unless you intend to retrieve information for the entire UC system, one of the first things to do when creating or modifying a report is add an institution filter. The Institution folder is the last folder listed in every subject area. Either Institution Code or Institution Name are fine to use as a filter.

Linked to NZ

The Linked to NZ field can be used to determine if a campus record is linked to a network zone bib record. Reminder, this will always be “No” for NZ records because they aren’t linked to themselves.

Network Id

If a campus bib record is linked to the NZ it will have a Network Id. The Network Id is the Network Zone’s MMS Id. This allows us to match campus records with NZ records. For example, every campus has a record for Molecular cell biology / and they’re all linked to the Network Zone whose MMS Id is 9912312181106531. As a result, while the campus MMS Id varies for each campus, the Network Id is the same:

Available For Group

This field is useful for determining which campuses subscribe to specific CDL managed resources. If all campuses subscribe to a resource the Available For Group will usually be NULL. If a select number of campuses subscribe, the Available For Group will show each campus' abbreviation separated by a semicolon. For example:

You may also see cases where the Available For Group only says UCOP. This is a placeholder for when CDL needs to evaluate the resource.

Portfolio Details for Consortia Members

Do not mix fields from this folder with other folders. It may result in inaccurate results.

Misc Information

• Network Zone records do not have physical inventory. As a result, they will never appear in the Physical Items subject.

• With rare exceptions, Network Zone bib records should have an OCLC number.

Roles

Now that Ex Libris allows limited Analytics roles, most users will not have access to all Analytics subjects. Most campus staff will have the “Designs Analytics – Resources” role which is limited to title and inventory information. If you work at a campus and need additional roles, please request your Operations Team (OT) member discuss it with OT. If you work at CDL, please submit your request to the SILS Operations Center and we will discuss with OT.

Troubleshooting and Error Messages

If you encounter any unexpected issues with NZ Analytics, please submit a ticket to the SILS Operations Center. Or, you can ask the UC SILS Community Slack’s Analytics channel for advice.

Permission Errors

If you try to open a report that you do not have the appropriate subject permissions, the report may show a blank result or it may show an SQL error message. In either situation, if you click to Edit the report, it will tell you if there’s a permission problem.

For example, this is the error message a user with Designs Analytics - Resources gets when they try to access a report that uses the Funds Expenditure subject.

If you expand the error details, buried within the SQL you may see the worlds “Inaccessible column”. In this case, it says “State: HY000. Code: 27046. [nQSError: 27046] Inaccessible column: "Funds Expenditure"."Institution"."Institution Code". Please have your service administrator review this error. (HY000)”

If the Designs Analytics - Resources user clicks on edit, they will receive an error message:

You may also see error messages when trying to save reports in a small number of protected folders. In that case, the error message will look something like this:

Community Folder

Initially users with limited Analytics roles could not access the shared Community folder. This was fixed by Ex Libris. However, if you cannot see any folders you should have access to, please send an email to the SILS Operation Center and we will look into it.

Additional Training

Alma Analytics: Become an Expert

In-depth webinar series by Ex Libris

Alma Analytics for Network Zone Consortia

YouTube overview of using Analytics within a consortia by Ex Libris (not customized for our setup)

Additional Documentation

Ex Libris Documentation: Configuring Analytics for the Network Zone

This explains how campuses can see the NZ Shared Folder in their IZ Analytics. The required NZ setting is already turned on. See our decision page for more information.